2. Consults with candidate regarding preparation of review file; if applicable, solicits letters of evaluation; notifies Dean--Graduate Studies to prepare comments on service of candidates who are graduate group chairs (see Section UCD-245B). 

Note: See detailed sequential checklist of department chair's duties and responsibilities. Checklists for specific titles (http://academicpersonnel.ucdavis.edu/forms/forms.cfm#checklists) provide guidelines for preparation of supporting documentation. See Exhibit B for a model format for letters soliciting extramural evaluations for promotions. 

3. Provides copy of redacted extramural letters to candidate and informs candidate that he/she has the option to submit a rebuttal letter within 10 calendar days from date of receiving copies of redacted extramural letters.

4. Submits candidate's dossier to approved peer group for comment. 

5. Makes dossier and peer-group comments available to approved voting group who subsequently vote. 

6. Prepares departmental evaluation/recommendation letter; obtains review of letter by voting faculty; provides candidate with copies of all non-confidential documents. 

7. Informs candidate of right to submit a rejoinder to the departmental recommendation within 10 calendar days from date of receipt of department letter.

8. Obtains Candidate's Disclosure Certificate from candidate that verifies that he/she has reviewed the file. 

9. Forwards complete review file to dean. 

Note: If candidates wish to submit items requiring special handling, e.g., valuable books, art objects, or recordings, they should be clearly labeled as such and should be accompanied by separate Inventory Control Receipt.

The following steps apply when the approval authority for the action has been delegated to the dean (refer to the Delegations of Authority).

14. Makes final decision; at dates specified by the Vice Provost, sends announcement to department chair, with comments. 

Note: When dean's final decision is different from recommendation of personnel committee, reasons for the decision must be included in dean's comments.

15. Transmits final decision and copy of reviewers' comments. This should be done in writing to document date of notification. 

16. If the action is denied, has candidate sign Candidate's Certification indicating he/she has received reviewers' comments; sends form to dean.

The following steps apply when the approval authority for the action is the Vice Provost--Academic Personnel or the Chancellor.

The following steps apply if ad hoc committee is required for review; if not required, go to Step 26.

27. Reviews ad hoc and personnel committee reports and reviews file; makes decision; if Chancellor has the final decision authority (e.g., promotion to Associate rank in equivalent titles), forwards file and written review/comments to Chancellor (or Regents). 

28. Transmits final decision, with reviewer comments, to the dean.

Note: When final recommendation of the Vice Provost/Chancellor is different from the recommendation of the personnel committee, the reasons for the recommendation must be included in the letter to the dean.

30. Transmits final decision and copy of reviewers' comments to candidate. This should be done in writing to document date of notification. 

31. If action is denied, has candidate sign Candidate's Certification indicating he/she has received reviewers' comments; sends form, through dean's office, to Vice Provost.