Table of Contents

Universitywide policies listed below begin with "APM." UC Davis policies and procedures begin with "UCD" and are highlighted below. Not all Universitywide policies have UCD procedures. Universitywide policies are issued by the Office of the President and apply to all campuses and laboratories. UCD procedures are developed by Academic Affairs and issued by the Offices of the Chancellor and Provost and apply only to UCD, which includes all units under the jurisdiction of UC Davis, located in Davis, Sacramento, and all off-site locations.

Throughout these policies, the term "Chancellor" refers to the Chancellor and/or the Chancellor's designee. Responsibilities that cannot be redelegated by the Chancellor are stated explicitly within the policy.

  
I. General University Policy Regarding Academic Appointees
APM 005 Privileges and Duties of Members of the Faculty
APM 010 Academic Freedom
APM 015 The Faculty Code of Conduct
  UCD-015, Procedures for Faculty Misconduct Allegations
  Exhibit A, Examples of Unacceptable Faculty Conduct
  Exhibit B, Allegations of Misconduct Request for Review
APM 016 University Policy on Faculty Conduct and the Administration of Discipline
  UCD-016, Procedures for Faculty Discipline
APM 020 Special Services to Individuals and Organizations
APM 025 Conflict of Commitment and Outside Activities of Faculty Members
  UCD-025, Conflict of Commitment and Outside Activities of Faculty Members (1/21/11)
  Exhibit A, Summary of Conflict of Commitment and Outside Activities (1/21/11)
  Exhibit B, Report of Category I and II Compensated Outside Professional Activities and Additional Teaching Activities for the Fiscal Year (1/21/11)
APM 028 Disclosure of Financial Interest in Private Sponsors of  Research
APM 035 Affirmative Action and Nondiscrimination in Employment
APM 036 Employment
APM 075 Termination for Incompetent Performance
APM 080 Medical Separation
APM 100 Academic Personnel Policies and Procedures/General
APM 110 Academic Personnel Definitions
APM 112 Academic Appointee/Titles
APM 113 Academic Appointee/Title Codes
APM 115 Academic Appointee/Equivalent Titles and Ranks
APM 120 Emeritus Titles
  UCD-120, Emeritus Titles (5/13/08, rev. 6/6/13)
APM 130 Tenure
APM 133 Limitation on Total Period of Service with Certain Academic Titles
APM 135 Security of Employment
APM 137 Non-Senate Academic Appointees/Term Appointment
APM 140 Non-Senate Academic Appointees/Grievances
  UCD-140, Non-Senate Academic Appointees/Grievances (11/25/03, rev. 11/7/07)
  Exhibit A, Academic Personnel Grievance: Request for Formal Review
  Exhibit B, Academic Personnel Grievance: Request for Extension of the 30-Day Time Limit for Filing a Step II Grievance
  Exhibit C, Academic Personnel Grievance: Request for Appeal of Formal Review Decision
APM 145 Non-Senate Academic Appointees/Layoff and Involuntary Reduction in Time
  UCD-145, Non-Senate Academic Appointees/Layoff and Involuntary Reduction in Time (9/27/11)
APM 150 Non-Senate Academic Appointees/Corrective Action and Dismissal
APM 158 Rights of Academic Appointees, Including Rights Regarding Records
APM 160 Academic Personnel Records/Maintenance of, Access to, and Opportunity to Request Amendment of
APM 190 Selected Presidential Policies
  Appendix A-1, Policy on Reporting and Investigating Allegations of Suspected Improper Governmental Activities (Whistleblower Policy)
  Appendix A-2, Policy for Protection of Whistleblowers from Retaliation and Guidelines for Reviewing Retaliation Complaints (Whistleblower Protection Policy)
  Appendix B, University Policy on Integrity in Research
  Appendix C, University of California Policy on Substance Abuse
  Appendix D, Policy Governing Travel to Scholarly Meetings and Field Research Travel
  Appendix E, Program Description-Salary Differential Housing Allowance Program
  Appendix F, Policy on the Use of Non-19900 Fund Sources to Support Ladder-Rank Faculty
  Appendix G, Program Description--Retirement Contributions on Academic Appointee Summer Salary
APM 191 Policy on Endowed Chairs and Professorships
  UCD-191, Endowed Chairs (6/3/05, rev. 9/5/08)

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II.  Appointment and Promotion
APM 200 General
APM 205 Recall for Academic Appointees
APM 210 Review and Appraisal Committees
APM 220 Professor Series
  UCD-220, Academic Senate Review and Advancement (8/8/03, revised 7/9/04; IV F.10 rev. 5/18/05, 6/27/05)
  Procedure 1, Appraisal, Merit, Promotion, and Preliminary Assessment
  Procedure 2, Deferral Request
  Procedure 3, Joint Appointments (10/11/04)
  Procedure 4, Five-Year Review (revised 11/10/03)
  Procedure 5, Appeal
  Exhibit A, Consultation and Voting Procedures on Academic Senate Personnel
  Exhibit B, Language Required When Letters of Evaluation are Solicited or Received (revised 7/9/04 & 7/14/05)
  Exhibit C, Guidelines for Preparation of Publication and Other Creative Efforts List
  Exhibit D, Guidelines for Evaluation of Department Chairs (instructions to the deans)
   
  UCD-220AF, Academic Federation Review and Advancement (1/17/04, revised 7/9/04)
  Procedure 1, General Procedure for Merit or Promotion
  Exhibit A, Criteria Used for Evaluating Performance When Soliciting Extramural Evaluations
  Exhibit B, Model Format for Letters Soliciting Extramural Evaluations for Academic Federation Promotions
  Exhibit C, Sample Departmental Letters--Academic Federation
   
  UCD-220B, Academic Review Process--Appointments (10/1/99)
   
 
  Exhibit A, Sample Agreement
APM 230 Visiting Appointments
  UCD-230, Appointments to Visiting (Postgraduate Research ___)-- Postdoctoral Scholar Positions (2/4/03)
APM 235 Acting Appointments
APM 240 Deans
  UCD-240, Appointment and Review of Deans (6/12/95)
APM 241 Faculty Administrators (Positions Less Than 100%)
APM 245 Department Chairpersons
  UCD-245A, Appointment and Review of Department Chairpersons (6/12/95, rev.6/6/13)
  Exhibit A, Duties of Clinical Department Chairpersons
   
  UCD-245B, Appointment and Review of Graduate Group Chairs (1/16/03)
  Exhibit A, Duties of Graduate Group Chairs
APM 246 Faculty Administrators (100% Time)
APM 260 University Professor
APM 265 Presidential Chairs
APM 270 Professor of (e.g., Psychology) in Residence Series
APM 275 Professor of Clinical (e.g., Medicine) Series
  UCD-275, Professor of Clinical (___) Appointments in the School of Medicine
APM 278 Health Sciences Clinical Professor Series
APM 279 Clinical Professor Series, Volunteer Series
APM 280 Adjunct Professor Series
  UCD-280, Adjunct Professor Series
APM 283 Lecturer and Senior Lecturer
APM 285 Lecturer with Security of Employment Series
APM 289 Guest Lecturers
APM 290 Regents' Professors and Regents' Lecturers
APM 300 Supervisor of Physical Education Series
APM 310 Professional Research Series
APM 311 Project (e.g., Scientist) Series
APM 320 Agronomist Series
  UCD-320, Appointment and Promotion of Agronomists in the AES Series (11/6/98)
  Exhibit A, Evaluating Split Appointments
APM 330 Specialist Series
  UCD-330, Appointment, Merit, and Promotion of Specialists
APM 334 Specialist in Cooperative Extension Series
  UCD-334, Appointment and Promotion of Specialist in Cooperative Extension (5/7/99)
  Exhibit A, Evaluating Split Appointments: Specialist in Cooperative Extension with a Professorial Title
  Exhibit B, Evaluating Split Appointments: Specialist in Cooperative Extension with an Agronomist (_____ in the Agricultural Experiment Station) Title
APM 335 Cooperative Extension Advisor Series
APM 340 Continuing Educator
  UCD-340B, Appointment and Promotion of University Extension Teachers (3/23/01, reissued 11/26/08)
APM 355 Non-Salary Research Positions
APM 358 Faculty Fellows Program
APM 360 Librarian Series
APM 365 Associate University Librarian and Assistant University Librarian
APM 370 Academic-Administrator Series
  UCD-370, Appointment and Promotion of Academic Administrators
APM 375 Academic Coordinator Titles
APM 380 Faculty Consultant
APM 385 Independent Contractor
APM 390 Postdoctoral Scholars and Appendix A, Transition Guidelines
APM 410 Student-Teachers
APM 415 Language Assistant
APM 420 Reader
   
  UCD App. II-A , Joint Appointments and Faculty Exchanges
  UCD App. II-B, Appointment of Graduate Students and Postgraduate Researchers to Academic Positions (5/20/03, rev. 6/11/13)
  Exhibit A - GSR Appointment Letter Sample    (MS Word)
  UCD App. II-C, Appointment and Review of Directors of Organized Research Units (6/7/91)
APM 430 Visiting Scholars and Other Visitors

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III. Recruitment
APM 500 General Policy
  UCD-500, Academic Recruitment Guidelines
  Exhibit A, Sample Departmental Sequential Checklist for Academic Recruitments
  Exhibit B, Academic Appointments Exempt from Search Requirements
  Exhibit C, Guidelines for Interview Questions
  Exhibit D, Nondiscrimination and Affirmative Action Policy Statement for UC Publications Regarding Employment Practices
  Exhibit E, Interim Recruitment Report on Applicant Pools
  Exhibit F, Final Recruitment Report for Academic Appointments
  Exhibit G, Sample Response Letter to Unsolicited Inquiries for Employment
APM 501 From Other California Institutions
APM 510 Intercampus Transfers
APM 520 Employment of Near Relatives
  UCD-520, Employment of Near Relatives (9/2/08, rev. 6/6/13)
  Exhibit A, Request for Employment of Near Relatives (9/2/08)
APM 530 Noncitizens
  UCD-530, Recruitment and Appointment of Aliens (Noncitizens) (6/25/97)
APM 540 Travel Expenses During Recruitment
APM 550 Moving Expenses for Intercampus Transfers
APM 560 Removal Expenses/General
APM 561 Removal Expenses/Assistants
APM 570 Travel Expenses for Short-Term Appointees on Extramurally Financed Projects
   
  UCD App. III-A, Moving and Removal Expenses (6/22/99)
  Exhibit A, Moving/Removal Expense Voucher
  Exhibit B, Moving/Removal Expense Voucher (Teaching Assistants and Research Assistants)

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IV. Salary Administration
APM 600 Salary Administration/General
APM 610 Salary Increases/General Scale Increases (Range Adjustments)
APM 620 Off-Scale Salaries for Appointments and Advancements
  UCD-620, Policies and Procedures for Administration of Off-Scale Salaries (5/2/02, rev. 2/26/14)
APM 633 Stipends/Academic Appointees
APM 650 Technical Assistance Projects
APM 660 Deleted
  UCD-660, Additional Summer Compensation (6/25/97)
APM 661 Additional Compensation/Summer Session Teaching
APM 662 Additional Compensation/Additional Teaching
APM 663 Additional Compensation/University Extension Correspondence Courses
APM 664 Additional Compensation/Services as Faculty Consultant
APM 665 Additional Compensation/Reading Manuscripts
APM 666 Additional Compensation/Lectures and Similar Services
  UCD-666, Additional Compensation/Lectures and Similar Services (5/16/08)
APM 667 Additional Compensation/Extramurally Funded Research
APM 670 Health Sciences Compensation Plan and Guidelines on Occasional Outside Professional Activities by Health Sciences Plan Participants
APM 671 Conflict of Commitment and Outside Activities of Health Sciences Compensation Plan Participants
APM 680 Salary Conversion for Transfer of Academic Appointees to Laboratories
APM 690 Academic Salary Scales
   
  UCD App. IV-A, Administration of the Business/Economics and Engineering Salary Plan

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V. Benefits and Privileges
APM 700 Leaves of Absence/General
APM 710 Leaves of Absence/Sick Leave/Medical Leave
APM 711 Reasonable Accommodation for Academic Appointees with Disabilities
APM 715 Leaves of Absence/Family and Medical Leave
APM 720 Leaves of Absence/Holidays
APM 730 Leaves of Absence/Vacation
APM 740 Leaves of Absence/Sabbatical Leaves
APM 750 Leaves of Absence/Leave for Service to Governmental Agencies
APM 751 Leaves of Absence/Military Leave
APM 752 Leaves of Absence/Leave to Attend Professional Meeting
APM 758 Leaves of Absence/Other Leaves with Pay
APM 759 Leaves of Absence/Other Leaves Without Pay
APM 760 Leaves of Absence/Childbearing Leave, Parental Leave, and Active Service-Modified Duties
APM 765 Death Payments

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