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Directive Approval
General Information
Effective May 3, 2010, only the following types of communications are distributed as directives:
- Information regarding health, safety, or welfare (e.g., water quality reports; asbestos warnings)
- Information regarding regulations, policies, or procedures (e.g., changes to systemwide or campus policies)
- Other information required to maintain compliance with federal or state regulations.
Directives must originate from the unit's CODVC-level executive.
Directives are not used to make general interest announcements or for emergency communications. Other types of communications that were previously distributed as directives may now be distributed as campuswide announcements. See PPM Section 310-30 for information on distributing announcements.
Directives are submitted for approval via the online directive submission form and distributed via email by University Communications. A Web site of directives for the current and previous calendar year is maintained at http://directives.ucdavis.edu. Questions regarding the content of a directive should be directed to the issuing department.
Submission Procedures
Directives must be submitted by noon on Tuesday for distibution that Friday.
- To submit your directive for approval, go to http://directives.ucdavis.edu and click on Issue a Directive at the bottom of the page.
- Log in using your campus computing account information.
- Click on the Issue a Directive link at the top of the directives dashboard.
- The directives dashboard will display all of the directives submitted by your department.
- Enter the directive title and text in the fields
on the form.
- All departmental-level approvals must be secured prior to submitting the directive. Click the checkbox to confirm approvals.
- The appropriate CODVC-level executive must be the signatory for the directive. Select the correct executive's name from the drop-down list.
- Attachments to the directive may be uploaded. Attachments must be PDF.
- The Campus Policy Coordinator will review the directive for appropriateness, structure, references, and edits as needed.
- If substantial changes are required, the directive will be returned for editing.
- If the content is inappropriate for distribution as a directive, the submission will be denied.
- If approved, the directive will be posted at http://directives.ucdavis.edu and the originating department will receive notification of the approval.
- University Communications distributes the directive link to the campus in the weekly Friday Update electronic newsletter.
- Keep the signed copy of the directive in your permanent records as the office of record.
Failure to meet required deadlines, or to prepare and submit your directive as described above and in PPM Section 310-30 will delay distribution of your directive.
Copyright © 2006-08 The Regents of
the University of California, Davis Campus. All Rights Reserved.
Last Updated:
8/26/11
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