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Section I

Section II

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Policy and Procedure Manual

Chapter 300, Travel and Transportation
Section 21, Subsistence Expenses--Travel of Less Than 24 Hours
Approved: 9/15/04
Supersedes: 300-10, 5/21/99 & revisions

Responsible Department: Accounting & Financial Services
Source Document: Business and Finance Bulletin G-28, Policy and Regulations Governing Travel

See Section 300-10, Travel Policy Overview, for forms, quick links, and references.

See also Directive 08-058.

I.

For travel of 12 hours or less, meal and incidental expenses (M&IE) shall not be reimbursed. An exception may be allowed when a meal is an integral part of a business meeting, (e.g., actual luncheon costs at an organized conference, or working meals served at a meeting site). A copy of the agenda must be submitted with the Travel Expense Voucher (http://www.ucop.edu/ucophome/policies/bfb/g28c.pdf).

II.

For travel that lasts more than 12 hours but less than 24 hours, reimbursement shall be authorized as follows:

A. Domestic (CONUS) travel

Actual cost of lodging and/or M&IE subject to the daily maximum amount for M&IE (http://www.ucop.edu/ucophome/policies/bfb/g28b.pdf).

B. Foreign and OCONUS travel

Actual cost of lodging and/or M&IE not to exceed the applicable federal per diem rate (http://www.ucop.edu/ucophome/policies/bfb/g28b.pdf). For continuous travel of 21 hours or more, one full per diem should be authorized instead.

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Last Updated: 8/19/08 | Questions and Comments