|
|
|
|
|
|
|
|
Policy and Procedure ManualChapter 330, Financial Management and Services Responsible Department: Accounting
and Financial Services See Section 330-55, Departmental Cashiering Operations--Policy Overview This section provides a brief general vocabulary of frequently used terms. 1. Accounting & Financial Services-–central campus office with responsibility for maintaining the integrity of the general ledger, bank reconciliation, and follow-up on disposition of reconciling items. 2. Campus Cashier Coordinator—the Vice Chancellor—Administration has responsibility for coordinating all cashiering operations at UCD, including Associate Students-operated activities. The Associate Accounting Officer—Cashier/Student Accounting will advise the Campus Cashier Coordinator on related matters. The Internal Control Office will process and serve as the office of record for administrative records related to cashiering operations and bank relationships. 3. Cash (including cash equivalents)--currency, coins, checks, credit card recordings, traveler's checks, cashier's checks, registered checks, money orders, all negotiable and non-negotiable instruments or contracts representing either money or other property that can be easily converted to currency (e.g., stamps, tokens, parking and event tickets), and e-commerce (Automated Clearing House and other debit and credit transactions). 4. Cash-handling department-–operating unit that typically collects cash or cash equivalents and deposits to either a major cashiering station or a subcashiering station (e.g., gifts, donations, telephone and photocopy charges). 5. Cashiering employee-–any employee engaged in a cash-handling function at a major cashiering or subcashiering station. 6. Major cashiering station--operating unit to which official operating cash funds are issued and from which collections are deposited directly to a bank. The six major cashiering stations at UCD are the Main Cashier's Office, Dutton Hall; the UCD Bookstore; the ASUCD Cash Office; the UCDMC Cashier's Office; UCDMC Dietary; and the UCDMC Ambulatory Care Center Dietary. The Main Cashier's Office and the UCDMC Cashier's Office are open to University departments, faculty, staff, and students as well as the general public. See Section 330-70 for a description of services offered at these stations. 7. Subcashiering station--operating unit from which collections are deposited with the Main Cashier's Office or the UCDMC Cashier's Office. These units typically perform cashier activities as a primary function and operate cash-handling equipment (e.g., the Recreation Hall, Veterinary Medical Teaching Hospital). Copyright © 2006 The Regents of the
University of California, Davis Campus. All Rights Reserved. |
|
