1. Ensures that suitable equipment is not available for shared use in accordance with Section 350-24.

2. Before starting the fabrication project, processes Capital Asset Management System (CAMS) fabrication document.

• The document will assign an asset number to the equipment item being fabricated. The document must be fully approved before the department may create a Requisition (PR) or Departmental Purchase Order in DaFIS, or a UCD service unit order, to purchase supplies, accessories, or components for the project.

3. As necessary, issues a DaFIS Requisition (PR) to the Purchasing department, Departmental Purchase Orders to external vendors, or orders to authorized campus recharge centers for materials and services used in the fabrication.

• The department must indicate on requisitions and orders that materials or services are for the fabricated equipment by checking the FAB box at the front of the line item and clicking on the Equipment Certification button to enter the certification screen and checking fabrication. The asset number assigned to the fabrication is then entered into the asset number field of the screen.

4. Shall report progress on the fabrication periodically, but not less than once a year, to the Equipment Management Department via an email (eqhelp@ucdavis.edu).

5. When fabrication is complete, reports total value of item to Equipment Management by an email itemizing the cost of:

• Component parts.
• Purchasing card purchases.
• Services purchased from external vendors (cite Purchase Order number or Departmental Purchase Order number).
• Services purchased from campus recharge centers (cite recharge center's name).
• Departmental payroll expense and overhead.

6. If inventorial equipment is modified for the fabrication, follows procedure in B, below.

8. For sponsored projects or agreements (e.g., Federal contract or grant), applies University's indirect cost rate to labor, travel, or other operating expenses that were direct-costed to agreement.

• The indirect cost rate is not applied to fabrication expenses for purchases of component parts and fabrication services from external vendors or authorized campus recharge centers.

1. When inventorial equipment is dismantled for parts, incorporated into another piece of equipment, or otherwise modified, processes Asset Retirement document to dispose of those items using the appropriate transaction code and recording the Fabrication document number in the Notes screen of the Asset Retirement.

• For government equipment, the department obtains the sponsoring agency's written authorization to modify the item and sends a copy to Equipment Management before the equipment is modified.