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Policy and Procedure ManualChapter 380, Personnel--General Responsible Department: Human Resources This section presents UC and UCD policy on the employment of near relatives. A. Near relative 1. Spouse, parent, domestic partner, child, sibling, aunt/uncle, or niece/nephew. 2. In-laws or step-relatives in one of these relationships, including a relative of a domestic partner in one of the relationships listed above. 3. Other persons residing in the same household as the employee. B. Employment--any part-time or full-time academic, staff, or student appointment, except for one without salary. A. The hire of a near relative of a current employee is permitted when it is in the best interest of the University. Approval is required prior to employment if the near relatives would be employed in the same department and would have: 1. A direct or indirect supervisory relationship. 2. The same immediate supervisor. 3. A close working relationship. B. Approval is also required when the familial or work relationship of two current employees changes so that the employees become near relatives in the same department. The employees shall both inform their department head as soon as possible after the change. C. No employee shall take part in the process of review and decision-making on any matter concerning appointment, promotion, tenure, salary, retention, discipline, or termination of a near relative in the same or a different department. A. During a recruitment, each person shall be evaluated on his or her own merits with no consideration of near-relative factors. B. When a near relative is the best candidate and the hire would be in the best interests of the University, the department shall: 1. Request approval. a. Staff requests should be sent to the appropriate authority as described in PPSM Policy and UCD Procedure 21G, using the Near Relative Request for New Hire Employment Template. b. Requests for academics should be sent as described in APM Section 520. c. Requests for student employees shall be approved by the hiring authority. 2. Make no hiring commitment prior to receiving approval. 3. Place a copy of the letter in the personnel files of both the new hire and the near relative located at the department and at central Human Resources following approval. C. When the familial or work relationship of two current employees changes so that they become near relatives in the same department, the department shall: 1. Send proposed methods of eliminating conflicts of interest to the authority described in B above, using the Near Relative Request for Change of Relationship of Employees in the Same Department Template; and ensure that possible disadvantages do not occur due to the related party relationship. 2. The proposal shall be sent prior to changing a work relationship, or within 10 days of learning of a change of familial relationship. 3. Place a copy of the letter in the personnel files of the two current employees located at the department and at central Human Resources following approval. 4. If the arrangement is not approved, revise the methods of eliminating conflicts of interest and resubmit the request for approval. D. The department shall develop appropriate written procedures for review by a third party, to be used in evaluating performance where one near relative supervises the other. A. Academic Personnel Manual Section 520, Employment of Near Relatives. B. Personnel Policies for Staff Members: 1. Policy and UCD Procedure 21, Appointment. 2. Policy and UCD Procedure 82, Conflict of Interest. C. UCD Policy & Procedure Manual: 1. Section 350-90, Employee-Vendor Transactions. 2. Section 380-16, Conflict of Interest. 3. Section 380-70, Independent Consultants. Copyright © 2006 The Regents of the
University of California, Davis Campus. All Rights Reserved. |
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