UC Davis Administrative Policy
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In this Section

Introduction

100, UC Organization

200, Campus Organization and Management

210, Instruction

220, Research--General

230, Sponsored Programs

240, Research Involving Human Subjects

250, Intellectual Property

260, Gifts and Endowments

270, Properties Use and Extracurricular Activities

280, Student Affairs

290, Health and Safety Services

300, Travel and Transportation

310, Communications and Technology

320, Records and Archives

330, Financial Management and Services

340, Rates, Recharges, and Sales Activities

350, Supplies and Equipment

360, Physical Facilities

370, Risk Management

380, Personnel--General

390, Emergency Management and Campus Security

400, Campus Climate

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UC Davis Policy and Procedure Manual

Table of Contents

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Introduction
Development and Management of Campus Administrative Policies (12/13/10)
 

Exhibit A, Structure for Policy & Procedure Manual Sections
Exhibit B, Policy Writer's Checklist
Exhibit C, New Policy Development Plan
Exhibit D, Policy Update Submission Checklist
Exhibit E, Administrative Policy Development Process Flow Chart

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Chapter 100, UC Organization
100-15, UC Administrative Structure

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Chapter 200, Campus Organization and Management
200-05, Academic and Administrative Calendar
  2010-11 (5/1/06)
2011-12 (9/5/08)
2012-13 (9/5/08)
2013-14 (9/5/08)
2014-15 (9/5/08)
2015-16 (9/5/08)
200-15, Administrative Decision-Making Process (1/15/13)
200-20, Establishment and Revision of Academic Units (7/13/06)
  Exhibit A, Flow Chart--Approval Process for Academic Units
200-25, Establishment and Revision of Academic Degree Programs (1/30/12)
  Exhibit A, Flow Chart--Approval Process for Academic Programs
200-26, Self-Supporting Degree Programs (4/11/13)
  Exhibit A, Approval Process for Self-Supporting Degree
200-30, Administrative Unit Reviews (10/13/13)
200-40, UCDMC Hospital & Clinics Operating Policies and Procedures (6/5/13, rev. 8/14/13)
200-45, Development and Review of Administrative Computing Systems (2/11/09)
200-50, Name Changes for Campus Administrative Units (7/7/10)
200-51, Naming Properties, Programs, and Facilities (7/30/07)
200-60, Assignment of Administrative Authorities (1/26/12)

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Chapter 210, Instruction
210-05, Affiliation Agreements (8/14/12)
210-15, University Extension Programs--Distribution of Concurrent (Open Campus) Course Income (8/14/09)
210-16, Continuing Education (8/14/09)
210-80, Sales of Instructional Materials (4/4/12)

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Chapter 220, Research--General
220-01, Organized Research (6/24/94; renumbered 4/15/05)
  Exhibit A, Proposal for the Establishment of an Organized Research Unit
Exhibit B, Annual Reports of Organized Research Units
Exhibit C, Guidelines for the Review of Organized Research Units
220-02, Human Stem Cell Research (3/14/08, rev. 5/9/08; reissued 3/26/14)
220-03, Anatomical Specimens (10/9/07, rev. 8/9/08)
220-05, Integrity in Research (4/9/07, renumbered 7/2/08)
  Exhibit A, Procedure for Conducting the Inquiry
Exhibit B, Procedure for Conducting the Investigation

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Chapter 230, Sponsored Programs
230-01, Private Support of Research (9/22/11)
230-02, Eligibility to Undertake Sponsored Research (1/14/11)
230-03, Indirect Costs/Facilities and Administration (F&A) Costs (8/26/11)
230-04, Approval Requirements of The Regents and Office of the President (8/26/11)
230-05, Individual Conflicts of Interest Involving Research (4/10/10)
  Exhibit A, Procedures for Reporting, Reviewing, and Managing Conflicts of Interest in Research
230-06, Advance Account Request (10/27/11)
230-07, Public Health Service Regulations on Objectivity in Research (6/18/14)
230-10, Publication Rights (3/28/12)

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Chapter 240, Research Involving Human Subjects
240-30, Data Safety Monitoring Plans (2/2/09)
240-50, Principles and Policies (3/13/14)
240-61, Distribution of Investigational Drugs, Devices, or Biologics (3/13/14)

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Chapter 250, Intellectual Property
250-01, Copyright (6/19/12)
250-05, Digital Millennium Copyright Act (5/7/12)
250-15, Patents and Material Transfers (9/15/11)

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Chapter 260, Gifts and Endowments
260-15, Solicitation and Acceptance of Private Support (3/14/12)
260-25, Gift Processing and Acknowledgement Procedures (2/16/12)
260-35, Donor Recognition (4/28/08, reissued 1/28/13)
260-40, Memorial/Commemorative Funds (3/19/13)
260-45, Gifts Presented to Nonemployees (7/31/12)
260-50, Gift Fee: Assessment and Distribution (8/14/13)

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Chapter 270, Properties Use and Extracurricular Activities
270-05, Campus Organizations (10/12/11)
  Exhibit A, Constituent Organizations and Student Government
Exhibit B, Registered Student Organizations
Exhibit C, Campus Interest Groups
270-16, Fund Raising on University Property (10/28/12)
270-20, Use and Reservation of University Properties/Event Arrangements (11/13/11)
270-21, Sales, Service and Consumption of Alcoholic Beverages (10/22/12)
270-25, Commercial Activities (2/5/07)
  Exhibit A, Guidelines for Approval of Commercial Activities
270-45, Ticket Sales (5/3/13)
270-50, Alumni Relations Programs (9/3/13)
270-60, UCD Support Groups (4/2/13)

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Chapter 280, Student Affairs
280-01, Student Rights and Responsibilities (3/13/07)
280-05, Student Complaints of Prohibited Discrimination, Harassment or Arbitrary Treatment (4/20/10)
  Exhibit A, Student Complaint Form
280-10, Death of a Student, Former Student, or Applicant (1/29/07)
280-15, Compulsory Campus-Based Student Fees and Referendum Elections (5/21/08)
280-20, Voluntary Campus-Based Student Fees (5/21/08)

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Chapter 290, Health and Safety Services
290-06, Safety Standards and Interactions with Regulatory Agencies (11/18/13)
290-10, Smoke and Tobacco Free Campus (1/2/14)
290-15, Safety Management Program (11/14/07)
  Exhibit A, Safety Committee Guidelines
290-16, Ergonomics Program (9/18/13)
290-25, Health Services for Individuals Having Animal Contact (3/29/10)
290-27, Hazardous Substances Communication Program (2/28/14)
290-30, Use and Care of Animals in Research and Teaching (4/14/14)
290-32, Minors in University Facilities (10/3/13)
  Exhibit A, Waiver of Liability, Assumption of Risk, and Indemnity Agreement
Exhibit B, Project Checklist for Minors Performing Research in Laboratories
290-35, Environmental Protection (5/21/14)
290-40, Public Health and Sanitation (9/3/13)
290-45, Pest Management (2/22/12)
290-50, Protective Clothing and Equipment (7/15/14)
290-52, Heat Illness Prevention (6/21/11)
290-53, Hearing Conservation (6/2/10)
290-55, Biological Safety (3/7/13)
290-56, Chemical Safety (2/25/14, rev. 3/7/14)
290-60, Occupational and Preventive Medicine (11/10/09)
290-65, Hazardous Chemical Use, Storage, Transportation, and Disposal (2/27/12)
290-70, Controlled Substances (7/8/11, rev. 8/25/11)
  Exhibit A, Controlled Substance Transfer Notification
Exhibit B, Personnel Screening Program, Authorization Form
290-75, Radiological Safety--Health Physics (9/18/13)
290-80, Diving Safety Program (11/17/09)
290-82, Boating Safety Program (6/21/13)
290-85, Electrical Safety (1/7/10)
290-86, Hazardous Operations (8/14/12)
290-90, Animal Control on Campus (5/7/09)
290-95, Pesticide Applications (5/20/09)

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Chapter 300, Travel and Transportation
300-10, General Travel Policy (9/13/10)
300-30, University-Owned Vehicles (5/5/05)

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Chapter 310, Communications and Technology
310-10, Telecommunications Services (4/16/14)
310-15, Mail Services (8/25/11, rev. 7/30/12)
310-18, Mass Electronic Messaging (5/20/04)
310-19, Email for Official Communications with Students (6/9/04, rev. 9/6/13)
310-21, Computer Vulnerability Scanning Policy (9/17/04)
310-22, UC Davis Cyber-Safety Program (5/14/14)
  Exhibit A, UC Davis Security Standards
310-23, Electronic Communications--Allowable Use (5/9/06, rev. 9/6/13)
  Exhibit A, Acceptable Use Policy
310-24, Electronic Communications--Privacy and Access (5/9/06, rev. 9/6/13)
  Exhibit A, Request to Inspect, Monitor, or Disclose Electronic Records--Access With Consent
Exhibit B, Request to Inspect or Disclose Records--Access Without Consent (rev. 9/6/13)
310-25, Distribution of Information and Literature (6/12/06)
310-26, Distribution of Periodical Publications (9/7/06)
  Exhibit A, Agreement to Distribute Periodical Publications on UC Davis Property
Exhibit B, List of Student Affairs Operated Facilities
310-27, Posting of Information (7/13/06, rev. 11/9/07)
310-30, Directives (9/17/13)
310-40, University Communications: Publications, Graphic Standards, Marketing and Media Relations (2/22/10)
310-50, Communications with Government Officials (1/30/13)
310-55, University Stationery and Business Cards (12/1/11)
310-65, Use of the University's Name, Seal, and Other Trademarks (2/1/10, rev. 3/9/10)
310-70, World Wide Web Standards (8/30/06)
  Exhibit A, Web Page Privacy Policy
310-75, Whole Disk Encryption (7/24/14)

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Chapter 320, Records and Archives
320-10, Records Management Program (6/23/14)
320-20, Privacy of and Access to Information (5/11/09, rev. 7/8/09)
  Exhibit A, Authorization to Disclose Personnel Record Information to Third Party
Exhibit B, Record of Disclosure
Exhibit C, Rules of Conduct for University Employees Involved with Information Regarding Individuals
320-21, Privacy and Disclosure of Information from Student Records (5/2/07)
  Exhibit A, Procedures for Disclosing Grades and Distributing Student Work
Exhibit B, Types and Locations of Student Records
Exhibit C, Authorization for Disclosure of Information to Third Party
Exhibit D, Authorization for Disclosure of Information from Student Records for Letter of Recommendation or Reference
Exhibit E, Statement of Legitimate Educational Interest
Exhibit F, Student Request to Review Student Records
Exhibit G, Waiver of Access to Student Records
Exhibit H, Record of Disclosure
320-22, Collection of Social Security Numbers (7/13/11)
320-30, Legal Notices (4/2/08)
320-35, Privacy of Health Information (10/14/03)
320-36, Access to Protected Health Information for Research (10/2/03)
320-40, Data Administration Policy (2/17/10)

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Chapter 330, Financial Management and Services
330-05, Business Contracts (8/31/05, rev. 1/17/07, 1/22/07)
330-06, Use of Campus Earnings from the Short-Term Investment Pool (8/19/05, rev. 2/1/07)
  Exhibit A, SFGT Table with STIP Distribution Rules
330-09, Agency Account Services (8/1/06, rev. 4/16/09)
330-10, Approval Authorization (7/16/03, rev. 2/8/05)
  Exhibit A, Approvals
Exhibit B, Departmental Transactions for Purposes of Delegations of Approval Authority
330-11, Departmental Financial Administrative Controls and Separation of Duties (9/10/09)
330-12, Departmental Check Distribution (6/25/12)
330-24, Budgeting for Employee Benefits (9/27/11)
330-26, Funding of Staff Salary Actions (9/27/11)
330-31, Administration of Contract and Grant Projects (7/22/13)
330-35, Credit and Debit Card Merchants (8/11/05)
  Exhibit A, Responsibilities and Guidelines for Retail Merchants
Exhibit B, Responsibilities and Guidelines for Phone/Mail Merchants
Exhibit C, Responsibilities and Guidelines for Internet Merchants
330-43, University Bank Accounts (10/2/12)
330-45, Petty Cash Funds (8/16/00)
  Exhibit A, Request for Petty Cash Fund
Exhibit B, Petty Cash Fund Receipt Sheet
Exhibit C, Petty Cash Change of Custodian Form
Exhibit D, Petty Cash Verification
330-46, Cashiering Change Funds (8/27/12)
330-55, Departmental Cashiering Operations (12/10/13)
330-63, Expenditure Adjustments (Cost Transfers) (8/29/11)
330-65, Fiscal Closing (10/3/12)
330-75, University Payment of Membership Fees (1/5/11)
330-80, Entertainment and Hospitality with University-Controlled Funds (2/19/09)
330-86, Course Materials and Services Fees (7/18/13)
330-89, Billing for Accounts Receivable (4/24/02)
  Exhibit A, Accounts Receivable Customer Number Request
Exhibit B, Accounts Receivable Invoice Detail Code Request
330-90, Collection of Accounts Receivable (9/10/09)
  Exhibit A, Sample Dunning Letter to Students
Exhibit B, Sample Dunning Letters to Employees, Former Students, and General Public

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Chapter 340, Rates, Recharges, and Sales Activities
340-09, Sales of University Goods and Services to Non-University Users (7/25/11)
340-20, Billing Procedures for Service Activities (6/25/12)
340-25, Recharge Activities (1/25/11, rev. 1/9/14)
340-30, Sale and Disposal of Agricultural By-Products (7/31/12)

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Chapter 350, Supplies and Equipment
350-05, Waste Prevention and Recycling (11/9/07)
350-10, Procurement Authority (7/30/07)
350-17, Use of Agricultural Field Support Services (12/2/08)
350-19, Procurement, Use, and Maintenance of Microscopes (5/3/09, rev. 5/13/09)
350-20, Procurement and Use of Tax-Free Alcohol (8/13/12)
350-21, Departmental Purchase Delegations (3/6/06, rev. 1/17/07, 1/22/07, 6/11/07, 11/6/07)
350-22, Purchasing Cards (11/21/07, rev. 2/2/09)
350-24, Equipment Screening and Sharing (11/9/06, rev. 1/22/07)
350-25, Procurement Through the Purchasing Department (3/6/06, rev. 1/22/07)
350-29, Nonstandard Furnishings (12/2/11)
350-30, Lease, Rental, and Lease-Purchase of Equipment (8/13/12)
350-32, Miscellaneous Vehicles (3/14/01)
  Exhibit A, Requirements for Miscellaneous Vehicles
350-35, Receipt and Delivery of Goods (2/17/12)
350-50, Classification of Inventorial Equipment (7/31/12)
350-51, Identification of Equipment (6/25/12)
350-55, Care and Control of Equipment (7/31/12)
350-60, Management of Supply Inventories (3/13/12)
  Exhibit A, Sample Inventory Representation Letter
350-65, Loans, Gifts, and Transfers of Equipment (8/6/12)
350-70, Movement of University Property (7/31/12)
350-75, Fabrication and Modification of Equipment (8/7/12)
350-80, Disposition of Surplus Property (6/21/11)
350-90, Employee-Vendor Transactions (8/13/12)

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Chapter 360, Physical Facilities
360-05, Parking Regulations (3/22/13)
360-10, Building and Directional Signs (11/9/07)
  Exhibit A, Outdoor Signage
360-15, Art in Public Places (5/12/08)
360-16, Display of Flags (10/31/05)
360-21, Campuswide Space Allocation and Evaluation (3/20/09)
360-22, Land Assignments (9/27/11)
360-30, Operation and Maintenance of Plant (1/28/03)
360-35, Security Alarms (9/25/09)
360-50, Key/Access Card Control (1/29/12)
  Exhibit A, Key/Access Card Eligibility Criteria
360-55, University Airport Use and Leasing (5/14/12)

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Chapter 370, Risk Management
370-10, Student Off-Campus Trip Insurance (4/16/12)
370-20, Workers' Compensation (4/16/12)
370-25, Vehicle Insurance (4/16/12)
370-30, Property Insurance (8/21/12)
370-40, University Liability for Personal Property (4/16/12)

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Chapter 380, Personnel--General
380-06, Employment Eligibility Verification (3/22/13)
380-08, Volunteer Service (1/7/11)
380-10, Affirmative Action in Employment (3/11/05)
  Exhibit A, Affirmative Action Responsibility
380-13, Near Relatives (3/29/12)
380-14, Employment of Aliens (Noncitizens) (11/10/10)
380-15, Staff Complaints of Discrimination (7/25/13)
  Exhibit A, Complaint Form
380-16, Conflict of Interest (2/1/06, rev. 8/19/09)
  Exhibit A, Specialized University Policies, Guidelines, and Regulations Related to Conflict of Interest (rev. 2/9/09)
380-17, Improper Governmental Activities (1/18/11)
  Exhibit A, Improper Activities Report
Exhibit B, Retaliation or Interference Complaint
380-18, Substance Abuse (8/22/12)
380-20, Employer Pull Notice System (7/1/14)
380-21, Employee Organization Access Regulations (11/19/13)
380-22, Drug and Alcohol Testing of Drivers (10/29/10)
380-25, Lactation Accommodation (6/17/10)
380-40, Death of an Employee (3/22/13)
380-50, Employee Non-Cash Awards (1/5/11)
380-55, Acceptance or Offering of Gifts and Gratuities by University Employees (2/12/10)
  Exhibit A, Sample Letter Describing University Policy on Gifts
380-57, Emergency Payroll Payments to Employees (12/7/11)
380-60, Loyalty Oath (3/7/12)
380-64, Conditions of Visas for Alien (Noncitizen) Students, Scholars, and Visitors (4/5/10)
380-70, Consultant Agreements (9/30/05, rev. 1/17/07, 1/22/07)
  Exhibit A, Request for Consultant Services (rev. 1/22/07)
Exhibit B, Proposal to Furnish Consultant Services
Exhibit C, Confirmation of Completion of Independent Consultant Agreement
380-71, Independent Contractor Agreements (12/10/13)
380-76, Honoraria (11/29/12)
380-77, Seasonal Farm Labor (7/03/03, rev. 7/7/04)
380-80, Elder and Dependent Adult Abuse (12/19/08)
380-81, Child Abuse (12/19/08)

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Chapter 390, Emergency Management and Campus Security
390-10, Campus Emergency Policy (4/2/09)
390-15, Emergency Alert Notification (8/11/08)
390-20, Maintenance of Order (9/5/12)
390-25, Suspension of Individuals During Declared State of Emergency (12/2/09)
  Exhibit A, Notice of Emergency Suspension
390-30, Disruptive Behavior in the Workplace (12/6/09)
390-40, Fire Safety (9/10/09)

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Chapter 400, Campus Climate
400-20, Sexual Harassment and Sexual Violence (6/19/14)
  Exhibit A, Sexual Harassment and Sexual Violence Complaint Form
Exhibit B, Sexual Harassment Procedures Flow Chart

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Copyright © 2006 The Regents of the University of California | Questions and Comments
Last Updated: 7/25/14

 
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