PPM Table of Contents

Introduction
Preface (11/15/06, rev. 7/2/08)
	Exhibit A, Structure for Policy & Procedure Manual Sections Exhibit B, Policy Writer's Checklist
Index
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Chapter 100, UC Organization
100-15, UC Administrative Structure
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Chapter 200, Campus Organization and Management
200-05, Academic and Administrative Calendar
	2007-08 (10/4/04, revised 3/14/06) (PDF) 2008-09 (3/14/06) (PDF) 2009-10 (3/14/06) (PDF) 2010-11 (5/1/06) (PDF)
200-06, Academic and Administrative Deadlines
	2008-09 (4/7/08) (PDF)
200-10, UCD Administrative Organizational Chart (11/29/07) (PDF)
200-15, Administrative Decision-Making Process (6/7/05)
200-20, Establishment and Revision of Academic Units (7/13/06)
	Exhibit A, Flow Chart--Approval Process for Academic Units
200-25, Establishment and Revision of Academic Degree Programs (7/13/06)
	Exhibit A, Flow Chart--Approval Process for Academic Programs
200-30, Administrative Unit Reviews (8/27/99)
200-40, UCDMC Hospital & Clinics Operating Policies and Procedures (5/16/06, rev. 6/20/07)
200-45, Development and Review of Administrative Computing Systems (9/13/07, rev. 3/3/08)
200-50, Name Changes for Campus Units (2/8/05, rev. 7/13/06)
200-51, Naming Properties, Programs, and Facilities (7/30/07)
200-60, Assignment of Administrative Authorities (7/10/07)
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Chapter 210, Instruction
210-05, Affiliation Agreements (7/10/98)
	Exhibit A, Affiliation Agreement Request
210-15, University Extension Programs--Distribution of Concurrent Course Income (4/20/05)
210-16, Continuing Education(4/20/05)
210-65, Postdoctoral Study (7/9/02)
210-80, Sales of Instructional Materials (3/23/05)
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Chapter 220, Research--General
220-01, Organized Research (6/24/94; renumbered 4/15/05)
	Exhibit A, Proposal for the Establishment of an Organized Research Unit Exhibit B, Annual Reports of Organized Research Units Exhibit C, Guidelines for the Review of Organized Research Units
220-02, Human Stem Cell Research (3/14/08, rev. 5/9/08)
220-03, Anatomical Specimens (10/9/07)
220-05, Integrity in Research (4/9/07, renumbered 7/2/08)
	Exhibit A, Procedure for Conducting the Inquiry Exhibit B, Procedure for Conducting the Investigation
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Chapter 230, Sponsored Programs
230-01, Private Support of Research (3/4/03)
230-02, Eligibility to Undertake Sponsored Research (2/18/92)
	Exhibit A, DELETED--Go to http://research.ucdavis.edu/forms
230-03, Indirect Costs (12/19/06)
230-04, Approval Requirements of The Regents and Office of the President (6/16/08)
230-05, Individual Conflicts of Interest Involving Research (6/16/08)
	Exhibit A, Procedures for Reporting, Reviewing, and Managing Conflicts of Interest in Research
230-06, Advance Account Request (12/19/06)
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Chapter 240, Research Involving Human Subjects
Section 240-01 has been renumbered--see 220-05.
240-50, Principles and Policies (3/27/87)
	Exhibit A, The Belmont Report (6/1/84)
240-52, Experimental Subjects Bill of Rights (9/8/95)
240-54, Activities that Require Departmental Review but are Exempt from Review by Human Subjects Review Committee (9/8/95)
	Exhibit A, Statement of Exemption
240-55, Activities That Do Not Require Review (9/8/95)
240-56, Minimal Risk Activities (9/8/95)
240-57, Responsibilities of Researchers and Others After Protocol Approval (9/8/95)
240-60, Medical Emergency--No Approved Protocol (9/8/95)
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Chapter 250, Intellectual Property
250-01, Copyright (6/14/05)
250-02, Copyright Registration (6/6/05)
250-03, Use of Copyrighted Materials (6/6/05)
	Exhibit A, Sample Letter Requesting Permission to Use Copyright-Protected Material Without Charge Exhibit B, Notice Regarding Reproduction of Copyright-Protected Materials Exhibit C, Certification Regarding Instructional Use of Copyrighted Material
250-04, Distribution of Copyright-Protected Materials Produced under University Auspices (6/6/05)
	Exhibit A, Proposal for Distribution of Copyright-Protected Material (rev. 3/28/07)
250-05, Digital Millennium Copyright Act (6/6/05)
250-10, Publication Rights (2/18/92)
250-15, Patents (9/24/90)
	Exhibit A, DELETED--UC Patent Policy is available at http://www.ucop.edu/ott/genresources/pat-pol_97.html Exhibit B, Statement of Exemption to Signing Patent Agreement Exhibit C, Sample Patent Language
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Chapter 260, Gifts and Endowments
260-15, Solicitation and Acceptance of Private Support (4/28/08)
260-25, Gift Reporting Procedures (11/6/98)
	Exhibit A, Sample Letter of Acknowledgment--Cash Gift Exhibit B, Sample Letter of Acknowledgment--Cash Gift with "Quid Pro Quo" Exhibit C, Sample Letter of Acknowledgment--Non-Cash Gift Exhibit D, Campus Gift Acceptance Report (UDEV 100-3)--Cash Gift - One Gift to One Fund Exhibit E, Campus Gift Acceptance Report (UDEV 100-3)--Cash Gift - Several Gifts of Less Than $1,000 to One Fund Exhibit F, Various Donors Information Sheet--Sample Exhibit G, Various Donors Information Sheet Exhibit H, Special Information for Donors--Gifts of Tangible Personal Property Exhibit I, Campus Gift Acceptance Report (UDEV 100-3)--Gift-in-Kind Exhibit J, Sample Letter to Family for Memorial Gifts
260-35, Donor Recognition (4/28/08)
260-40, Memorial/Commemorative Funds (2/27/08)
260-45, Gifts Presented to Nonemployees (6/23/03)
260-50, Gift Fee: Assessment and Distribution (7/25/05, rev. 6/29/06)
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Chapter 270, Properties Use and Extracurricular Activities
270-05, Campus Organizations (4/20/05)
270-06, Constituent Organizations and Student Governments (3/13/07)
270-07, Registered Student Organizations (12/18/02)
270-08, Campus Interest Groups (4/28/05)
270-16, Fund Raising on University Property (5/4/04)
270-20, Use and Reservation of University Properties and Event Arrangements (11/3/03)
270-21, Sales, Service and Consumption of Alcoholic Beverages (3/18/08)
270-25, Commercial Activities (2/5/07)
	Exhibit A, Guidelines for Approval of Commercial Activities
270-45, Ticket Sales (9/29/06)
270-50, Alumni Relations Programs (7/14/05)
270-60, UCD Support Groups (9/7/06)
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Chapter 280, Student Affairs
280-01, Student Rights and Responsibilities (3/13/07)
280-05, Procedures for Student Complaints of Prohibited Discrimination or Arbitrary Treatment (9/25/98)
280-10, Death of a Student, Former Student, or Applicant (1/29/07)
280-15, Compulsory Campus-Based Student Fees and Referendum Elections (5/21/08)
280-20, Voluntary Campus-Based Student Fees (5/21/08)
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Chapter 290, Health and Safety Services
The following sections have been renumbered: 290-04, 290-05, 290-07, 290-08, 290-09, and 290-20. See Chapter 390, Emergency Management and Campus Security.
290-06, Safety Standards and Interactions with Regulatory Agencies (11/2/05)
290-10, Smoke-Free Policy (4/11/05)
290-15, Safety Management Program (11/14/07)
	Exhibit A, Safety Committee Guidelines
290-16, Ergonomics Program (9/3/01)
290-25, Health Services for Individuals Having Animal Contact (4/30/98)
290-27, Hazardous Substances Communication Program (3/18/08)
290-30, Use and Care of Animals in Research and Teaching (3/19/07)
290-35, Environmental Protection (10/20/06)
290-40, Public Health and Sanitation (3/27/02)
290-45, Pest Management (6/24/02)
290-50, Protective Clothing and Equipment (6/14/05)
290-55, Biological Safety (4/27/07)
290-56, Chemical Safety (3/12/04)
290-60, Occupational and Preventive Medicine (6/24/04)
290-65, Hazardous Chemical Use, Storage, Transportation, and Disposal (7/30/07)
290-70, Controlled Substances (5/11/06)
	Exhibit A, Controlled Substance Transfer Notification (PDF)
290-75, Radiological Safety--Health Physics (1/9/06)
290-80, Diving Safety Program (3/23/05)
290-85, Electrical Safety (10/17/00)
290-86, Hazardous Operations (4/8/05)
290-90, Animal Control on Campus (11/18/04)
290-95, Pesticide Applications (6/24/02)
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Chapter 300, Travel and Transportation
300-10, Travel Policy Overview (9/15/04)
300-11, Travel Definitions (9/15/04)
300-12, Travel Policy--General (9/15/04)
300-13, Corporate Travel Cards and Travel Advances (9/15/04)
300-14, Insurance for Travelers (9/15/04)
300-15, Transportation Expenses--General (9/15/04)
300-16, Transportation Expenses--Air Travel (9/15/04)
300-17, Transportation Expenses--Automobile (9/15/04, rev. 5/4/06, 1/17/07)
300-18, Transportation Expenses--Other Forms of Transportation (9/15/04)
300-19, Subsistence Expenses--General (9/15/04)
300-20, Subsistence Expenses--Travel of 24 Hours or More (9/15/04)
300-21, Subsistence Expenses--Travel of Less Than 24 Hours (9/15/04)
300-22, Miscellaneous Travel Expenses (9/15/04)
300-23, Intercampus Travel Expenses (9/15/04)
300-24, Special Travel Situations--University Travelers (9/15/04)
300-25, Special Travel Situations--Non-University Travelers (9/15/04)
300-26, Reporting Travel Expenses (9/15/04)
300-30, University-Owned Vehicles (5/5/05)
300-31, Davis-Berkeley Intercampus Bus (6/9/08)
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Chapter 310, Communications and Technology
310-10, Telecommunications Services (1/15/02)
310-15, Mail Services (2/14/06)
310-17, Wireless Communications (10/3/02)
	Exhibit A, Wireless Security Standards
310-18, Mass Electronic Messaging (5/20/04)
310-19, Email for Official Communications with Students (6/9/04)
310-20, Printing and Duplicating (10/17/05)
310-21, Computer Vulnerability Scanning Policy (9/17/04)
310-22, UC Davis Cyber-Safety Program (4/25/05)
	Exhibit A, UC Davis Security Standards (rev. 1/10/08, 3/5/08)
310-23, Electronic Communications--Allowable Use (5/9/06)
	Exhibit A, Acceptable Use Policy
310-24, Electronic Communications--Privacy and Access (5/9/06)
	Exhibit A, Request to Inspect, Monitor, or Disclose Electronic Records--Access With Consent Exhibit B, Request to Inspect or Disclose Records--Access Without Consent (rev. 10/24/07)
310-25, Distribution of Information and Literature (6/12/06)
310-26, Distribution of Periodical Publications (9/7/06)
	Exhibit A, Agreement to Distribute Periodical Publications on UC Davis Property Exhibit B, List of Student Affairs Operated Facilities
310-27, Posting of Information (7/13/06, rev. 11/9/07)
310-30, Directives (3/27/07)
310-40, University Communications: Publications, Graphic Standards, and Media Relations (11/2/06)
310-45, Guidelines for Multimedia Productions of University Programs and Activities (6/28/96)
310-50, Communications with Government Officials (10/9/07)
310-55, University Stationery and Business Cards (10/10/06)
	Exhibit A, University Letterhead Model Formats Exhibit B, Interdepartmental Memorandum Letterhead Model Formats
310-65, Use of the University's Name and Seal (10/20/05)
310-70, World Wide Web Standards (8/30/06)
	Exhibit A, Web Page Privacy Policy
310-75, Whole Disk Encryption (5/29/07)
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Chapter 320, Records and Archives
320-10, Records Management Program (3/8/06)
320-20, Privacy of and Access to Information (5/14/04)
	Exhibit A, Authorization to Disclose Personnel Record Information to Third Party Exhibit B, Record of Disclosure Exhibit C, Rules of Conduct for University Employees Involved with Information Regarding Individuals
320-21, Privacy and Disclosure of Information from Student Records(5/2/07)
	Exhibit A, Procedures for Disclosing Grades and Distributing Student Work Exhibit B, Types and Locations of Student Records Exhibit C, Authorization for Disclosure of Information to Third Party Exhibit D, Authorization for Disclosure of Information from Student Records for Letter of Recommendation or Reference Exhibit E, Statement of Legitimate Educational Interest Exhibit F, Student Request to Review Student Records Exhibit G, Waiver of Access to Student Records Exhibit H, Record of Disclosure
320-22, Collection of Social Security Numbers (2/9/06)
320-30, Legal Notices (4/2/08)
320-35, Privacy of Health Information (10/14/03)
320-36, Access to Protected Health Information for Research (10/2/03)
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Chapter 330, Financial Management and Services
330-05, Business Contracts (8/31/05, rev. 1/17/07, 1/22/07)
330-06, Use of Campus Earnings from the Short-Term Investment Pool (8/19/05, rev. 2/1/07)
	Exhibit A, SFGT Table with STIP Distribution Rules
330-09, Agency Account Services (8/1/06)
330-10, Approval Authorization (7/16/03, rev. 2/8/05)
	Exhibit A, Approvals Exhibit B, Departmental Transactions for Purposes of Delegations of Approval Authority
330-11, Departmental Financial Administrative Controls and Separation of Duties (10/20/06)
330-12, Departmental Check Distribution (1/29/08)
	Exhibit A, Authorization for Release of Check to an Agent and Agent's Receipt for Check
330-16, Operating Budget Process (3/15/00)
330-21, Medical and Veterinary Medical Housestaff Budgeting and Enrollment (9/3/01)
330-24, Budgeting for Employee Benefits (4/13/06)
330-25X1, Annual Staffing--Allocation of Faculty Positions (2/20/87)
330-26, Funding of Staff Salary Actions (3/17/06)
330-31, Administration of Contract and Grant Projects (12/19/07)
330-35, Credit and Debit Card Merchants (8/11/05)
	Exhibit A, Responsibilities and Guidelines for Retail Merchants Exhibit B, Responsibilities and Guidelines for Phone/Mail Merchants Exhibit C, Responsibilities and Guidelines for Internet Merchants
330-40, Disbursement Procedures (5/31/02)
330-43, Official University Bank Accounts (7/11/00)
330-45, Petty Cash Funds (8/16/00)
	Exhibit A, Request for Petty Cash Fund Exhibit B, Petty Cash Fund Receipt Sheet Exhibit C, Petty Cash Change of Custodian Form Exhibit D, Petty Cash Verification
330-46, Cashiering Change Funds (9/21/00)
	Exhibit A, Temporary Change Fund Exhibit B, Change Fund Change of Custodian Form Exhibit C, Request for Cashiering Change Fund
330-55, Departmental Cashiering Operations--Policy Overview (8/3/05)
330-56, Departmental Cashiering Operations--Definitions (8/3/05)
330-57, Departmental Cashiering Operations--Cash Collections (8/3/05, rev. 4/21/08)
330-58, Departmental Cashiering Operations--Cash Deposits (8/22/07)
330-59, Departmental Cashiering Operations--Cashiering Equipment and Physical Security (8/3/05)
330-60, Accounting and Financial Services and Internal Audit Services Responsibilities--Cash and Cash Equivalents (8/3/05)
330-62, Basic Costing Policy (11/2/05)
330-63, Expenditure Adjustments (Cost Transfers) (7/3/03, rev. 7/10/06)
330-65, Fiscal Year-End Closing (3/28/07)
330-75, University Payment of Membership Fees (7/2/03)
330-80, Entertainment with University-Controlled Funds (2/12/07)
	Exhibit A, Rates for Entertainment Exhibit B, Exceptional Entertainment Approval Request Exhibit C, Declaration of Lost Evidence Exhibit D, Exceptional Entertainment Reimbursement Request
330-81, Department Administrative Retreats (10/25/00)
330-86, Course Materials Fees (11/30/05, rev. 11/17/06)
330-89, Billing for Accounts Receivable (4/24/02)
	Exhibit A, Accounts Receivable Customer Number Request Exhibit B, Accounts Receivable Invoice Detail Code Request
330-90, Collection of Accounts Receivable (6/28/01)
	Exhibit A, Sample Dunning Letter to Students Exhibit B, Sample Dunning Letters to Employees, Former Students, and General Public
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Chapter 340, Rates, Recharges, and Sales Activities
340-06, State Sales and Use Tax Collections (5/12/03)
	Exhibit A, Computation of Sales Tax
340-09, Sales and Reimbursement of University Supplies and Services (3/21/05)
340-20, Billing Procedures of Service Activities (5/29/07)
340-21, Service Agreements Between Campus Units (4/22/99)
340-25, Recharge Activities (7/25/05, rev. 9/14/05)
340-30, Disposal of Agricultural By-Products (4/7/05, rev. 1/22/07)
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Chapter 350, Supplies and Equipment
350-05, Waste Prevention and Recycling (11/9/07)
350-10, Procurement Authority (7/30/07)
350-16, The Storehouses (5/11/06)
350-17, Use of Agricultural Field Support Services (4/29/03)
350-18, Government Excess and Surplus Property (5/11/06, rev. 1/22/07)
350-19, Procurement, Use, and Maintenance of Microscopes (12/15/03)
350-20, Procurement and Use of Tax-Free Ethyl Alcohol (4/11/08)
	Exhibit A, Conditions of Use of Tax-Free Alcohol
350-21, Departmental Purchase Delegations (3/6/06, rev. 1/17/07, 1/22/07, 6/11/07, 11/6/07)
350-22, Purchasing Cards (11/21/07)
350-24, Equipment Screening and Sharing (11/9/06, rev. 1/22/07)
350-25, Procurement Through the Purchasing Department (3/6/06, rev. 1/22/07)
350-27, Furniture Program (7/13/06)
350-29, Nonstandard Furnishings (7/13/06, rev. 1/22/07)
350-30, Lease, Rental, and Lease-Purchase of Equipment (2/14/06, rev. 1/22/07)
350-32, Miscellaneous Vehicles (3/14/01)
	Exhibit A, Requirements for Miscellaneous Vehicles
350-35, Receipt and Delivery of Goods (9/2/05)
350-40, Inspection of Shipments and Damage Claims (8/3/05)
	Exhibit A, Terms of Sale by FOB "Free on Board" Point
350-45, Shipment of Goods (9/14/05)
	Exhibit A, Hazardous Material Information Sheet
350-50, Classification of Inventorial Equipment (10/16/03)
350-51, Identification of Equipment (11/2/05)
350-55, Care and Control of Equipment (11/2/05)
350-60, Management of Supply Inventories (7/27/05)
350-65, Loans, Gifts, and Transfers of Equipment (8/25/05)
350-70, Movement of University Property (11/20/07)
350-75, Fabrication and Modification of Equipment (11/24/03, rev. 1/22/07)
350-80, Disposition of Excess and Surplus Property (1/10/05, rev. 12/12/06, 1/17/07, 1/19/07)
350-85, Loss of or Damage to University Property (9/25/97)
350-90, Employee-Vendor Transactions (11/30/05)
350-95, Sharing of Scientific Equipment (6/25/93)
350-96, Funding for Major Repairs of Scientific Research Equipment (6/25/93)
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Chapter 360, Physical Facilities
360-05, Parking Regulations (7/30/07)
360-10, Building and Directional Signs (11/9/07)
	Exhibit A, Outdoor Signage
360-15, Art in Public Places (5/12/08)
360-16, Display of Flags (10/31/05)
360-21, Campuswide Space Allocation and Evaluation (9/12/88)
	Exhibit A, Change in Room Assignment Notice
360-22, Land Assignments (2/1/06)
360-23, Space Assignments by Departments (9/12/88)
360-30, Operation and Maintenance of Plant (1/28/03)
360-35, Security Alarms (12/5/05)
360-50, Key/Access Card Control (4/17/02; II.C.3 revised 8/19/02)
	Exhibit A, Key/Access Card Eligibility Criteria Exhibit B, Key/Access Card Return Form Exhibit C, Lost Key/Access Card Report
360-55, University Airport (11/9/06)
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Chapter 370, Risk Management
370-05, Student Off-Campus Events, Programs, and Travel (10/21/02)
370-10, Student Off-Campus Trip Insurance (2/10/97)
370-20, Workers' Compensation (5/11/06)
370-25, Vehicle Insurance (6/27/97)
370-30, Property Insurance (3/20/98)
	Exhibit A, Equipment Lockdown Program Exhibit B, Theft Deductible Buydown Exhibit C, UC Property/Casualty Loss Report
370-35, Fine Arts Insurance (6/27/97)
370-40, University Liability for Personal Property (4/2/08)
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Chapter 380, Personnel--General
380-05, Employee/Affiliate ID Cards (10/5/07)
380-06, Employment Eligibility Verification (1/20/06)
380-10, Affirmative Action in Employment (3/11/05)
	Exhibit A, Affirmative Action Responsibility
380-12, Sexual Harassment (7/26/05)
380-13, Near Relatives (3/27/07)
380-14, Employment of Aliens (Noncitizens) (9/27/05)
380-15, Staff Complaints of Discrimination (4/14/03)
380-16, Conflict of Interest (2/1/06)
	Exhibit A, Specialized University Policies, Guidelines, and Regulations Related to Conflict of Interest
380-17, Improper Governmental Activities (3/6/06, rev. 7/10/07)
	Exhibit A, Improper Activities Report Exhibit B, Retaliation or Interference Complaint
380-18, Substance Abuse (6/24/02)
380-20, Employee Driving Records (3/27/03)
380-21, Employee Organization Access Regulations (9/1/03)
380-22, Drug and Alcohol Testing of Drivers (6/9/03)
380-30, Rehire of Retirees (2/5/06)
380-40, Death of an Employee (4/23/04)
380-50, Employee Non-Cash Awards (4/15/02, revised 6/17/02, 7/29/03)
380-55, Acceptance or Offering of Gifts and Gratuities by University Employees (11/5/05)
	Exhibit A, Sample Letter Describing University Policy on Gifts
380-56, Staff Emergency Loan Fund (6/27/08)
	Exhibit A, Staff Employee Emergency Loan Request
380-57, Emergency Payroll Payments to Employees (4/27/07)
380-60, Loyalty Oath (4/4/03)
	Exhibit A, Damage Payment Report of Services Performed Before Signing Loyalty Oath Exhibit B, Loyalty Oath - Damage Payment Release
380-64, Conditions of Visas for Alien (Noncitizen) Students, Scholars, and Visitors (9/27/05)
380-65, Income Tax Withholding and Reports of Earnings for Citizens and Resident Aliens (3/14/05)
380-66, Income Tax Withholding and Reports of Earnings for Nonresident Aliens (3/14/05)
380-70, Consultant Agreements (9/30/05, rev. 1/17/07, 1/22/07)
	Exhibit A, Request for Consultant Services (rev. 1/22/07) Exhibit B, Proposal to Furnish Consultant Services Exhibit C, Confirmation of Completion of Independent Consultant Agreement
380-71, Independent Contractor Agreements (8/22/07, rev. 4/15/08)
380-75, Interlocation Employment Transfers, Appointments, and One-Time Payments (6/14/05)
	Procedure 1, Permanent Interlocation Transfers--Single Location Appointments Procedure 2, Temporary Interlocation Transfers and Multilocation Appointments
380-76, Honoraria and Other Additional Compensation (3/6/06)
380-77, Seasonal Farm Labor (7/03/03, rev. 7/7/04)
380-80, Elder and Dependent Adult Abuse (1/12/01)
380-81, Child Abuse (4/22/02)
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Chapter 390, Emergency Management and Campus Security
390-10, Campus Emergency Policy (2/3/03)
390-20, Maintenance of Order (7/3/07)
390-25, Suspension of Individuals During Declared State of Emergency (8/30/05)
	Exhibit A, Notice of Emergency Suspension (PDF)
390-30, Violence, Threats, and Disruption in the Workplace (4/22/04)
390-35, Terrorist Acts Targeting Research (7/27/00)
390-40, Fire Safety (5/23/05)
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