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Policy and Procedure Manual
Index
Date: 5/19/09
Supersedes: 7/13/07
Responsible Department: Offices of the Chancellor and
Provost
Source Document: N/A
A
Abuse
Child, 380-81
Elder and Dependent Adult, 380-80
Academic & Administrative Calendar, 200-05
Academic & Administrative Reports, 200-06
Academic Personnel
Integrity in Research, 220-05
Records, 320-20
Academic Programs
Establishment or Revision, 200-25
Academic Units
Establishment or Revision, 200-20
Name Changes, 200-20
Access to Electronic Communications
General, 310-24
Hosting Web Sites, 310-70
Accessibility Standards
Web Sites, 310-70
Account
Agency, 330-09
Bank, 330-43
Billing For, 330-89
Collection, 330-90
Descriptions, 330-63
Write-off, 330-90
SEE ALSO Reserve Account
Administrative Computing Plan, 200-45
Administrative Computing Systems, 200-45
Administrative Controls, 330-11
Administrative Deadlines, 200-06
Administrative Organizational Chart, 200-10 (PDF)
Administrative Report Deadlines, 200-06
Administrative Retreats, 330-81
Adult Abuse Reports, 380-80
Administrative Unit Reviews
Policy, 200-30
Role in Budget Process, 330-16
Advertising, 270-25
Advisory Groups, 200-15
Affiliation Agreement, 210-05
Affirmative Action, 380-10
SEE ALSO Nondiscrimination
Agency Account Services, 330-09
Agreements
Affiliation, 210-05
Business, 330-05
Commercial Transportation, 300-10
Independent Consultant, 380-70
Independent Contractor, 380-71
Private Support of Research, 230-01
Agriculture
Burning, 390-40
By-Products, 340-30
Equipment, 350-17
Field Support Services, 350-17
Seasonal Farm Labor, 380-77
Airport, 360-55
Alarms
Security, 360-35
Alcohol
Ethyl, 350-20
Alcoholic Beverages
Consumption in Vehicles, 300-30
Consumption on UCD Properties, 270-21
Sales on University Property, 270-21
Service on University Property, 270-21
Purchase with University Funds, 330-80
Substance Abuse, 380-18
Testing of Drivers, 380-22
Aliens
Employment, 380-14
Employment Eligibility Verification, 380-06
Honorarium, 380-76
Income Tax, 380-65, 380-66
Visas, 380-64
All-Terrain Vehicles, 350-32
Alumni
Groups, 270-50
Relations, 270-50
Anatomical Specimens, 220-03
Animals
Animal Care Regulations, 290-30
Animal Control, 290-90
Disposal of, 340-30
Individuals in Contact With, 290-25, 290-30
Procurement for Research, 290-30
Research Subjects, 240-50
Use in Teaching & Research, 290-30
Announcements
Distributing, 310-25
Emergency, 390-15
Posting, 310-27
Appointment
Multicampus, 380-75
SEE ALSO Employment
Appropriation Control, 330-11
Approval Authorization, 330-10
Archives Program, 320-10
Artworks, 360-15
Associated Students
SEE Organizations
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B
Bank Accounts, 330-43
Bank Statements
Reconciliation to General Ledger, 330-60
Bargain Barn, 350-80
Benefits
Budgeting, 330-24
Death, 380-40
Billing
Accounts Receivable, 330-89
By Service Activities, 340-20
Biological Safety, 290-55
Boats
Control & Care of, 300-30
Budget
Control Responsibilities, 330-11
Employee Benefits, 330-24
Operating Budget Process, 330-16
Salary Actions, 330-26
Staff Salary Savings, 330-26
Buildings
SEE Facilities
Bulletin Boards, 310-27
Bus
Intercampus, 300-31
Business Cards, 310-55
Business Contracts, 330-05
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C
Calendar
Academic & Administrative, 200-05
Report Deadlines, 200-06
Campus Interest Groups, 270-05, 270-08
Campus Organizations, 270-05
Campus Administrative Units
Changes in Name, 200-50
Campus-Based Student Fees, 280-15, 280-20
Cash
Collections, 330-11, 330-57
Deposits, 330-58
Petty, 330-45
Cashiering
Applicants for Employment, 330-55
Change Fund, 330-46
Departmental Operations, 330-55, 330-56, 330-57, 330-58, 330-59, 330-60
Security, 330-57, 330-59
Change Fund, 330-46
Check Cashing, 330-57
Check Distribution, 330-12
Check Request, 330-40
Check, Returned, 330-58
Chemicals
Chemical Safety, 290-56
Flammable Liquid Storage, 390-40
Hazardous, 290-65
Child Abuse Reports, 380-81
Claims
Fine Arts and Collections, 370-35
Life Insurance, 380-40
Merchandise, 350-40
Receipt of, 320-30
Personal Property, 370-40
Student Trip Insurance, 370-10
Travel, 300-19, 300-26
University Property, 370-30
Vehicle Accidents, 370-25
Work-related Injury, 370-20
Clothing
Protective, 290-50
Collections
Accounts Receivable, 330-90
Departmental Cash, 330-57
Sales and Use Tax, 340-06
Social Security Numbers, 320-22
Collective Bargaining Agreements, 380-21
Commemorative Gift, 260-40
Commercial Activities
Fund Raising, 270-16
General Policy, 270-25
Multimedia Productions, 310-45
Trademarks, 310-65
Use of University Name For, 310-65
Communications
Directives, 310-30
Electronic, 310-17, 310-23, 310-24, 310-75
Emergency, 390-15
Hazardous Substances, 290-27
Marketing, 310-40
Mass Electronic Messaging, 310-18
Telecommunications, 310-10
Terrorist Acts Targeting Research, 390-35
Web Sites, 310-70
Wireless, 310-17
With Government Officials, 310-50
With Public & Media, 390-35, 310-40
With Students, 310-18, 310-19
Complaint Procedure
Discrimination, 380-15
Sexual Harassment, 380-12
Student, 280-05
Computer
Acceptable Use Policy, 310-23(A)
Electronic Communications, 310-23, 310-24, 310-75
Network, 310-21, 310-22
Security, 310-21, 310-22, 310-23, 310-24, 310-75
Software Ownership & Use, 250-03
Vulnerability, 310-21
Computing Plan, 200-45
Computing Systems, 200-45
Concurrent Courses
Distribution of Income, 210-15
Conduct
Standards Of, 270-05, 280-01
Conferences
Agency Account for, 330-09
Arrangements for, 270-20
Confined Space Operations, 290-86
Conflict of Commitment, 230-01
Conflict of Interest, 380-16
Business Agreement Restrictions, 380-70, 380-71
Financial Disclosure, 230-05
Constituent Organizations, 270-05, 270-06
Consultant
SEE Independent Consultant
Continuing Education, 210-16
Contractor
SEE Independent Contractor
Contracts
Business, 330-05
Commercial Transportation, 300-10
Research, 330-31
Controlled Substances
Procurement & Control, 290-70
Substance Abuse, 380-18
Testing of Drivers, 380-22
Copyright
Electronic Infringement, 310-23
General Information, 250-01
Legal Advice, 250-02
Ownership & Transfer, 250-01, 250-03
Registration, 250-02
Copyrighted Materials
Certification of Use, 250-03(C) (PDF)
Classroom Copying, 250-03
Computer Software, 250-03
License Agreement, 250-03
Multimedia Productions, 310-45
Notice of Reproduction, 250-03(B)
Permission to Use, 250-03(A) (PDF)
Proposal for Distribution, 250-04(A)
University-Produced, 250-04
Use of, 250-03, 210-80
Cost Recovery
Recharge Rates, 340-25
Cost Transfer, 330-63
Costing Policy, 230-01, 330-62
Course Materials Fee, 330-86
Credit
Granting of, 330-89
Credit Card
Merchant Requirements, 330-35
Crops
Disposal of, 340-30
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D
Damage
Freight, 350-40
Personal Property, 370-40
University Property, 350-85
Dean Witter Fund, 330-80
Death
Employee, 380-40
Student, 280-10
Debit Card
Merchant Requirements, 330-35
Degree Programs
Establishment, 200-20
Transfer or Disestablishment, 200-25
Delegation of Authority, 200-60, 330-10
Delivery of Goods, 350-35
Direct Cost Agreement
SEE Service Agreement
Direct Costs, 230-01, 330-62
Directives, 310-30
Disability Accommodation, 350-10, 370-20, 380-10
Disbursements
Nonpayroll, 330-11, 330-40
Payroll, 330-11
Disclosure of Information
Personal Records, 320-20
Personnel Records, 320-20
Public Records, 320-20
Research, 390-10
Student Records, 320-21
Discrimination
Staff Complaints, 380-15
Student Complaint Procedure, 280-05
SEE ALSO Nondiscrimination
Disease Control, 290-40
Distribution of Information
Directives, 310-30
Emergency, 390-10, 390-15
General, 310-25
Mass Electronic Messaging, 310-18
To Students, 310-18, 310-19
Diving Safety Program, 290-80
DMV Records, 380-20
Dogs on Campus, 290-90
Domestic Partners, 380-13
Donor Recognition, 260-35
Drug Abuse, 380-18
Drug Control, 290-70
Drug Testing of Drivers, 380-22
Dues
University Payment of, 330-75
Dunning Letter, 330-90(A) (PDF), 330-90(B) (PDF)
Duplicating & Printing, 310-20
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E
Electrical Safety, 290-85
Electronic Communications
Directives, 310-30
Emergency, 390-15
Mass Electronic Messaging, 310-18
Official Communications with Students, 310-19
Policy, 310-23
Emergency
Campus Planning, 390-10
Declaration of, 390-10
Departmental Planning, 390-10
Employee Loan Fund, 380-56
Notification to Campus of, 390-10, 390-15
Payroll Payments, 380-57
Staff Emergency Loan Fund, 380-56
Student Travel, 370-05
Suspension of Individuals, 390-25
Employee
Acceptance of Gifts, 380-55
Alcohol Testing, 380-22
Benefits, 330-24
Conflict of Interest, 380-16
Death, 380-40
Driving Records, 380-20, 380-22
Drug Testing, 380-22
Emergency Payroll Payments, 380-57
Exposure & Medical Records, 290-60
Health, 290-25, 290-60, 370-20
Identification Cards, 380-05
Non-Cash Awards, 380-50
Organizations, 380-21
Personnel Records, 320-20
Recognition Awards, 380-50
Staff Emergency Loan Fund, 380-56
Substance Abuse, 380-18, 380-22
Sympathy Gifts, 380-50
Use of University Name, 310-65
Work-Related Awards, 380-50
SEE ALSO Academic Personnel
Employee-Vendor Transactions, 350-90
Employment
Affirmative Action, 380-10
Aliens, 380-14
Eligibility Verification, 380-06
Intercampus Transfer, 380-75
Near Relatives, 380-13
Persons with Disabilities, 380-10
Retirees, 380-30
Seasonal Farm Labor, 380-77
Veterans, 380-10
SEE ALSO Academic Personnel
Endowments
Establishing, 260-15
Energy Conservation, 360-30
Procurement, 350-10
Entertainment with University Funds, 330-80
Envelopes, 310-55
Environmental Protection, 290-35
Environmental Sanitation, 290-35, 290-40
Equipment
Agricultural, 350-17
Fabrication, 350-75
Forklifts, 290-86, 350-32
Identification, 350-51
Inventorial, 350-50, 350-55
Loans, Gifts, & Transfers, 350-65
Maintenance, 350-55
Miscellaneous Vehicles, 350-32
Modification, 350-75
Movement, 350-70
Personal Use, 350-55
Personally Owned, 350-55
Rental, 350-17, 350-30
Repair of Scientific Research, 350-96
Safety, 290-50
Screening & Sharing, 350-24
Sharing Scientific, 350-95
Surplus, 350-18, 350-80
Theft-Sensitive, 350-50
Welding, 290-86
SEE ALSO Procurement
Ethyl Alcohol, 350-20
Evacuation Plans, 390-10
Event Arrangements, 270-20
Excess Property
Acquisition of, 350-18
Disposition of, 350-80
Recycling, 350-05
Exclusion from UCD Property, 390-25, 390-20
Expenditure Adjustments, 330-63
Extension
SEE University Extension
External Purchaser
Sales to, 340-09, 340-25
External Vendor
Payment, 330-40
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F
Facilities
Airport, 360-55
Animal Care, 290-30
Artwork Siting, 360-15
Assignment, 360-21
Evaluation, 360-21
Hazardous Operations at, 290-86
Key/Access Card Control, 360-50
Maintenance, 360-30
Maintenance/Repair of Leased, 330-05
Minors in, 290-32
Naming of, 200-51
No Smoking in, 290-10
Operations, 360-30
Rental Costs, 270-20
Reservation of, 270-20
Sanitation, 390-20
Signs, 360-10
Smoking in, 290-10
Use of, 270-20
Facilities & Administrative Costs
Indirect Costs, 230-03
Rates, 230-01
Recovery in Rates, 340-25
Faculty
SEE Academic Personnel
Faculty Positions
Allocation of, 330-16, 330-25X1
Farm Equipment, 350-17
Farm Labor, 380-77
Fees
Auxiliary Service, 340-25
Compulsory Campus-Based Student Fees, 280-15
Course Materials, 330-86
Membership, 330-75
Professional Services, for, 340-25
Property Use, 270-20
Student Government, 270-06
Voluntary Campus-Based Student Fees, 280-20
Field Trip
Insurance for, 370-10
Reimbursement for, 300-24
Students, 370-05
Financial Controls, 330-11
Financial Disclosure, 230-05
Fine Arts Insurance, 370-35
Fire Safety, 390-40
Fiscal Year-End Closing, 330-65
Flags, 360-16
Food
Sanitation, 290-40
Service, 270-20
Forklift Operation, 290-86, 350-32
Freedom of Speech & Advocacy
By Student Governments, 270-06
On University Properties, 270-20
Freight
Damage, 350-40
Receipt & Delivery, 350-35
Shipment, 350-45
Fund Raising
By Individuals, 270-16
By Organizations, 270-16
By UCD Support Groups, 270-60
For University Purposes, 260-15
Gift Fee, 260-50
Funds
Campus Unrestricted Fund, 330-06
Cashiering Change, 330-46
Memorial, 260-40
Misappropriation of, 380-17
Petty Cash, 330-45, 380-77
Research Expenditures Before Approval, 230-06
Staff Emergency Loan, 380-56
Furnishings
Installation, 350-27
Nonstandard, 350-29
Procurement or Rental, 350-27
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G
Gift Fee, 260-50
Gifts
Acceptance by University Employees, 380-55
Acknowledgement, 260-25
Corporate, 260-25
Donor Recognition, 260-35
Equipment, 350-65
Gift Fee, 260-50
Gift-in-Kind, 260-25
Government Officials, 260-45
Investment Income, 330-06
Memorial/Commemorative, 260-40
Nonemployees, 260-45
Processing, 260-25
Reporting, 260-25
Research, 230-01, 260-25
Solicitation & Acceptance, 260-15
Sympathy (Employees), 380-50
Golf Carts, 350-32
Government Officials
Gifts to, 260-45
University Communications with, 310-50
Grant Administration, 330-31
Groups
Alumni, 270-50
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H
Hazards
Biological, 290-55
Hazardous Substances, 290-27
Physical, 290-86
Shipment of Hazardous Materials, 350-45
Health & Safety
Animal Contact, 290-25
Animal Control, 290-90
Biological Safety, 290-55
Campus Emergency, 390-10
Chemical Safety, 290-56
Diving Program, 290-80
Electrical Safety, 290-85
Environmental Protection, 290-35
Ergonomics Program, 290-16
Fire Safety, 390-40
Hazardous Chemicals, 290-65
Hazardous Operations, 290-86
Hazardous Substances, 290-27, 290-35
Occupational Medicine, 290-60
Pest Control, 290-45
Pesticides, 290-95
Protective Clothing & Equipment, 290-50
Public Health & Sanitation, 290-40
Radiological Safety, 290-75
Regulatory Agencies, 290-06
Safety Committee, 290-15
Safety Management Program, 290-15
Sanitation, 290-35, 290-40
Smoke-Free Policy, 290-10
Standards, 290-06
Terrorist Acts Targeting Research, 390-35
Training, 290-27
Violence in the Workplace, 390-30
HIPAA
Protected Health Information, 320-35, 320-36
Honorarium, 380-76
Human Research Subjects, 240-50
Complaints, 240-57
Vulnerable Populations, 240-54
Human Stem Cell Research, 220-02
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I
Identification Cards, 380-05
Improper Governmental Activities, 380-17
Income Tax
Citizens & Residential Aliens, 380-65
Nonresident Aliens, 380-66
Independent Consultant, 380-70
Employee-vendor Transactions, 350-90
Independent Contractor, 380-71
Indirect Costs
SEE Facilities and Administrative Costs
Information
Privacy of & Access to, 320-20
SEE ALSO Distribution of Information
Injury
Work-Related, 370-20
Insurance
Boats, 370-25
Fine Arts, 370-35
Loaned Property, 350-65
Students off Campus, 370-10
Trailers, 370-25
Transit Risk, 350-40
Travel, 300-14
University Property, 370-30
Vehicle, 350-32, 370-25
Workers’ Compensation, 370-20
Integrity in Research, 220-05
Intercampus Transfers
Procedures, 380-75
Temporary Appointment Form, 380-75(2)
Intercampus Travel, 300-23
Inventions
Patents, 250-15
Inventorial Equipment
Care & Control, 350-55
Definition, 350-50
Identification, 350-51
Inventory
Equipment, 330-11, 350-55
Keys, 360-50
Records, 320-10
Supplies, 330-11, 350-60
Invoice
Accounts Receivable, 330-89
External Vendor, 330-40
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K
Keys & Access Cards, 360-50
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L
Land Assignment, 360-22
Lease
Agreement, 330-05
Equipment, 350-30
Sales & Use Tax on, 340-06
Legal Notices, 320-30
Letterhead, 310-55
Loan
Agreement, 330-05
Equipment, 350-65
Fine Arts & Collections, 370-35
Staff Emergency, 380-56
Logotypes, UCD, 310-65
Loss
Personal Property, 370-40
University Property, 350-85
Loyalty Oath, 380-60
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University of California, Davis Campus. All Rights Reserved.
Last Updated: 5/19/09 | Questions
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