PPM Revisions

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May

April

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PPM Revisions

May

Section 360-15, Art in Public Places, 5/12/08.
Provides definitions of zone 1 and zone 2 at the beginning of the policy; reorganizes section to provide clear policy statements; updates membership of the Art in Public Places Work Group; reorganizes section to highlight responsibilities; splits acquisition and siting procedures into separate headings; editorial changes for clarity.

Section 220-02, Human Stem Cell Research, 5/8/08.
Technical update: Modifies description of responsibilities and corrects contact information to reflect transition of stem cell research oversight process from the IRB to Research Compliance.

Section 210-75, Preparation of Manuscripts and Theses, 5/5/08.
DELETED: Policy section obsolete.

April

Section 260-15, Solicitation and Acceptance of Private Support, 4/28/08.
Updates definitions; updates policy statements to refer to Presidential delegation of authority 2011, provide information on gift fees, and discuss the University's legal obligations in administering support; reorganizes policy to highlight procedures for solicitation and acceptance and corresponding responsibilities; clarifies that authority to solicit or accept gifts is delegated through DA 2011; requires solicitation materials to be reviewed by the Development Office; clarifies that gifts acquired through the online automated gift acceptance process must still be submitted to University Relations for formal acceptance; updates department names and titles; updates references; removes exhibits.

Section 260-35, Donor Recognition, 4/28/08.
Clarifies that policy applies to private support; updates department names; removes requirement that Gifts Acceptance Office review rosters prior to publication; clarifies that published rosters must be consistent with official records maintained by Advancement Services; removes required that media announcements are restricted to specifically defined special gifts; requires media announcements to be in compliance with Section 310-40; required college/school and University Development approval for announcements of gifts of $100,000 or more; provides references and related policies; organizational and editorial changes for clarity.

Section 330-57, Departmental Cashiering Operations--Cash Collections, 4/21/08.
Technical update: Updates the source for official endorsement stamps from Central Storehouse to Internal Control.

Section 380-71, Independent Contractor Agreements, 4/15/08.
Technical update: Removes Human Resources from the review procedure for pre-hire determinations; updates the title of and link to the pre-hire worksheet.

Section 350-20, Procurement and Use of Tax-Free Ethyl Alcohol; Exhibit A, Conditions of Use of Tax-Free Alcohol, 4/11/08.
Reassigns authority over conducting user record audits from Environmental Health and Safety to the Controls and Accountability Division of Accounting and Financial Services; requires storage in flammable liquid cabinets; provides reference to the Fire Department for best practices on storage; requires labels on tax-free alcohol stored in containers other than the original; clarifies prohibitions on selling tax-free alcohol; requires departments to obtain authorization for purchase from Central Storehouse rather than Environmental Health and Safety; provides information regarding disposal of empty containers; provides additional information regarding record keeping; updates references; editorial changes for clarity.

Section 200-06, 2008-09 Academic and Administrative Deadlines, 4/7/08.
Provides deadlines for various reports and materials required throughout the 2008-09 year to help personnel plan for possible workload fluctuations.

Section 370-40, University Liability for Personal Property, 4/2/08.
Provides additional procedural information regarding filing claims for damages; updates contact information; updates references; minor editorial and organizational changes for clarity.

Section 320-30, Legal Notices, 4/2/08.
Modifies definition of subpoena; provides clear policy statement; clarifies that items previously identified as guidelines are required procedures; updates contact information; updates information regarding acceptance of subpoena duces tecum; updates references; organizational and editorial changes for clarity.

March

Section 270-21, Sales, Service and Consumption of Alcoholic Beverages, 3/18/08.
Organizational and editorial changes for clarity; changes section title to reflect scope of information provided lists additional facilities where permits may be obtained; clarifies differences between licenses and permits and provides additional procedures for applications; updates references.

Section 290-27, Hazardous Substances Communication Program, 3/18/08.
Updates definitions; updates policy statements; makes department heads responsible for maintenance of Chemical Inventory System for their areas; requires supervisors or principal investigators to complete annual Certified Unified Program Agency (CUPA) self-audits and to provide access to appropriate Material Safety Data Sheets (MSDSs) for hazardous substances in their areas; requires Environmental Health and Safety to submit required chemical inventories to Yolo and Sacramento counties; provides procedures for hazardous chemical inventories and CUPA self-audits; provides option for obtaining MSDSs by fax; clarifies information on the maintenance of MSDSs; updates information on labeling hazardous substance containers; updates references and related policies.

Section 220-02, Human Stem Cell Research, 3/14/08.
Removes definitions; clarifies that the policy applies to all stem cell research regardless of type; removes review authority of the IRB and provides authority to the Stem Cell Research Oversight (SCRO) Committee; provides conscientious objector information; removes role of Vice Chancellor--Human Health Sciences in appointing committee members; clarifies responsibilities of IRB; provides role and responsibilities of SCRO Committee; updates responsibilities of PIs; removes responsibilities of HASTOC; provides information regarding violations of policy; updates contact information; updates references.

Section 310-22, UC Davis Cyber-Safety Program; Exhibit A, UC Davis Security Standards, 3/5/08.
Technical update: Revises definition of personal information at I.E. Personal Information, to comply with a change in state law and University policy.

Section 200-45, Development and Review of Administrative Computing Systems, 3/3/08.
Technical update: Updates links at V.C., Review Process and at VI., Further Information.

February

Section 260-40, Memorial/ Commemorative Funds, 2/27/08.
Provides additional definitions for terms used in policy; provides clear policy statement; adds policy statement regarding commemorative benches or trees; reorganizes policy to provide sections describing the types of memorial funds and procedures for establishing and reporting contributions to funds; updates contact information; provides references and related policies.

Section 260-20, Fund Raising for the University, 2/19/08.
DELETED: Campus, college, and school specific campaigns were replaced by the initiation of the "one campaign." Information regarding the "one campaign" is available from University Relations. Information regarding general solicitation is covered by Section 260-15.

Section 330-15, Documentation Required in Support of Financial Transactions, 2/6/08.
DELETED: Information regarding record retention is available in Section 320-10 and in the UC Records Disposition Schedules Manual.

January

Section 330-12, Departmental Check Distribution; Exhibit A, Authorization for Release of Check to an Agent and Agent's Receipt for Check, 1/29/08.
Clarifies that a valid government-issued photo ID is the proper identification required to verify identity; editorial and structural changes for clarity.

Section 310-22, Exhibit A, UC Davis Security Standards, 1/10/08.
Technical update: clarifies information regarding providing personal information to private or government agencies; provides updated information regarding firewalls.

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