UCD POLICY & PROCEDURE MANUAL Transmittal Notice 2/10/00

The attached UCD Policy & Procedure Manual sections have been approved by the appropriate vice chancellor and by the Provost and Executive Vice Chancellor. After inserting these sections in your manual, please post or circulate this transmittal notice so employees will be aware of these policies. If any pages are missing, contact Irene Fecht, Chancellor's Office (530-752-9745 or ilfecht@ucdavis.edu). Manual sections are published on the World Wide Web as they are approved. UC Davis policies and procedures and Universitywide policies are available electronically on the World Wide Web via: http://manuals.ucdavis.edu 1. TRANSMITTED: Preface and Exhibits A and B, 1/13/00. SUPERSEDES: Preface, 6/24/94. (RECYCLE.) PURPOSE: Clarifies that the UCD Policy & Procedure Manual applies to all units under the jurisdiction of UC Davis; provides World Wide Web addresses for UCD and Universitywide policies; defines information that needs to be submitted with drafts of new or revised manual sections; provides the protocol for review of administrative computing systems policies and standards (Exhibit B). 2. TRANSMITTED: Table of Contents, 1/14/00. SUPERSEDES: Table of Contents, 7/2/99. (RECYCLE.) 3. TRANSMITTED: Index, 1/14/00. SUPERSEDES: Index, 7/2/99. (RECYCLE.) 4. Make the following CHANGE in your department's manual: Section 200-10, UCD Administrative Organization Chart, 9/1/99. In the units listed under the Office of the Provost, change "Diversity of Education" to "Division of Education." 5. Make the following CHANGE in your department's manual: Section 260-40, Memorial/Commemorative Funds, 11/7/86 (on-line version revised 1/5/00). In paragraph IV, change the contact information from "Director of Development, 2-1442," to "Gifts Acceptance Office, (530) 757-3376." 6. TRANSMITTED: Section 300-10 (Travel Regulations), Exhibit D, Mileage Reimbursement Rates for Privately Owned Vehicles and Aircraft, 1/1/00. SUPERSEDES: Exhibit D, 5/21/99 (RECYCLE Exhibit D only; RETAIN the section and the rest of the exhibits.) PURPOSE: Effective 1/1/00, changes the standard rate from 31 cents to 32.5 cents per mile, consistent with the change in the IRS rate. This was previously announced in UCD directive 99-139, issued 12/1/99. 7. TRANSMITTED: Section 350-21, Departmental Purchase Delegations, 12/23/99. SUPERSEDES: Section 350-21, 7/1/97. (RECYCLE.) PURPOSE: Increases open vendor (OV) purchase delegation from $1,000 to $1,500; updates list of items that are restricted from OV purchase, including building repairs/modifications, charters, employee-vendor transactions, furniture, inventorial equipment, precious metals, respiratory protection equipment, chemical carcinogens, theft-sensitive items requiring administrative approvals; specifies use of UCDMC Power Center System to place orders; updates references; minor editorial revisions. These changes were previously announced via UCD directive 99-090, issued 8/23/99. 8. TRANSMITTED: Section 350-29, Nonstandard Furnishings, 11/18/99. SUPERSEDES: Section 350-29, 8/24/99. (RECYCLE.) PURPOSE: Clarifies that proposed acquisitions of nonstandard furniture must meet ergonomic standards (II-B). Dott Burton Coordinator of Administrative Policy 00-027