UCD POLICY & PROCEDURE MANUAL Transmittal Notice 6/1/00

The attached UCD Policy & Procedure Manual sections have been approved by the appropriate vice chancellor and by the Provost and Executive Vice Chancellor. After inserting these sections in your manual, please annotate the Table of Contents to reflect the changes, then post or circulate this transmittal notice so employees will be aware of these policies. If any pages are missing, contact Irene Fecht, Chancellor's Office (752-9745 or ilfecht@ucdavis.edu). Manual sections are published on the World Wide Web as they are approved. UC Davis policies and procedures and Universitywide policies are available electronically on the Web via: http://manuals.ucdavis.edu 1. TRANSMITTED: Section 100-15, UC Administrative Structure, 6/1/00. SUPERSEDES: Section 100-15, 6/27/97. (RECYCLE.) PURPOSE: Updates organization charts for the University of California and the UC Office of the President. 2. TRANSMITTED: Section 200-05, Academic and Administrative Calendars, 6/1/00: 2000-01. SUPERSEDES 6/28/96 (RECYCLE). PURPOSE: Adds Veterans Day holiday, previously announced by UCD Directive 00-045 (http://directives/2000/00-045.cfm); corrects the day Winter Quarter instruction begins (previously posted on Web); deletes Law School calendar (posted on the Web at http://kinghall.ucdavis.edu/pages/reg.htm). 2001-02. SUPERSEDES 6/28/96 (RECYCLE). PURPOSE: Adds Veterans Day holiday; deletes Law School calendar. 2002-03. SUPERSEDES 6/17/99 (RECYCLE). PURPOSE: Adds Veterans Day holiday; changes date of Picnic Day; deletes Law School calendar. 3. DELETE from the manual: Section 270-23X1, Coordination of Major Campus Events, 5/19/89. (RECYCLE.) PURPOSE: This section is no longer needed. Section 270-23, Reservation of Property and Other Meeting/Special Event Arrangements, provides information about the responsibilities associated with campus event management. NOTE: Section 270-23X1 was originally issued as a "limited distribution" section, so most departments will not have this section in the manual. 4. CHANGE the following: Section 280-05, Procedures for Student Complaints of Prohibited Discrimination or Arbitrary Treatment, 9/25/98. Paragraph II-A should read (the Web version of this section was previously corrected): This policy governs student grievances alleging discriminatory actions, as defined in I-A, above. 5. TRANSMITTED: Section 280-10, Procedures in the Event of a Student Death, 2/29/00. SUPERSEDES: Section 280-10, 10/31/94. (RECYCLE.) PURPOSE: Identifies the Office of the Vice Chancellor--Student Affairs as the initial contact in the event of a student death; clarifies responsibilities within Student Affairs; updates unit names. 6. TRANSMITTED: Section 290-50, Protective Clothing and Equipment, 5/26/00. SUPERSEDES: Section 290-50, 10/31/96. (RECYCLE.) PURPOSE: Updates definitions of personal protective equipment and protective work clothing; requires departments to provide protective equipment and clothing to students and visitors in areas where required; clarifies that protective equipment and clothing work in laboratories using chemical, biological, or radiological materials must not be worn outside the work area; specifies that required vision protection must meet current American National Standards Institute (ANSI) standards or equivalent as determined by EH&S; includes specifications for hand protection; clarifies that supervisors are responsible for conducting job hazard analyses to determine the need for specific protective equipment; provides flexibility to departments regarding funds for acquisition, maintenance, and replacement of protective equipment and clothing; defines EH&S and departmental responsibilities; editorial revisions for clarity. 7. TRANSMITTED: Section 290-65, Hazardous Chemical Use, Storage, Transportation, and Disposal, 4/5/00. SUPERSEDES: Section 290-65, 3/18/96. (RECYCLE.) PURPOSE: Provides succinct policy statement; clarifies responsibilities of department heads and principal investigators; specifies that hazardous chemicals may not be transported in personal vehicles or within the passenger compartment of any vehicle; states that chemicals and flammable materials must be stored in listed or approved containers compatible with the chemical/material and in appropriate shelving, cabinets, shelving, refrigerators, or freezers; includes information on use of highly reactive or explosive chemicals; prohibits food, beverages, and similar items in areas where hazardous chemicals are used or stored; editorial revisions for clarity. 8. TRANSMITTED: Section 290-80, Diving Safety Program, 4/20/00. SUPERSEDES: Section 290-80, 5/8/95. (RECYCLE.) PURPOSE: Minor revisions for updating purposes. 9. TRANSMITTED: Section 330-16, Operating Budget Process, 3/15/00. PURPOSE: New section; describes the operating budget process adopted during the 1999-2001 budget cycles; provides reference to the Web for more comprehensive operating budget process document, including historical context and rationale behind the process. 10. DELETE from the manual: Section 330-20X2, Equipment Replacement for Registration Fee-Funded Programs, 5/25/88. PURPOSE: This policy has not been implemented for approximately 6-7 years and is obsolete. NOTE: Section 330-20X2 was originally issued as a "limited distribution" section, so most departments will not have this section in the manual. Dott Burton Coordinator of Administrative Policy 00-078