UCD POLICY & PROCEDURE MANUAL
Transmittal Notice
1/4/02


TRANSMITTAL NOTICE--UCD POLICY & PROCEDURE MANUAL

The attached UCD Policy & Procedure Manual sections have been approved by the appropriate vice chancellor and by the Provost and Executive Vice Chancellor. After inserting these sections in your manual, please post or circulate this transmittal notice so employees will be aware of these policies. If any pages are missing, notify Irene Fecht, Chancellor's Office (530-752-9745 or ilfecht@ucdavis.edu).

Manual sections are published on the World Wide Web as they are approved. UC Davis policies and procedures and Universitywide policies are available electronically on the World Wide Web via <http://manuals.ucdavis.edu>. You may also register at this site to be notified by email when policies and procedures change.

1.   TRANSMITTED: Table of Contents, 1/4/02.
SUPERSEDES: Table of Contents, 5/23/01. 

2.   TRANSMITTED: Index, 1/4/02.
SUPERSEDES: Index, 5/23/01.

3.   TRANSMITTED: Section 200-10, UCD Administrative Organizational Chart, 1/1/02.
SUPERSEDES: Section 200-10, 10/1/00.

4.   TRANSMITTED: Section 290-15, Safety Management Program, and Exhibit A, 11/15/01.
SUPERSEDES: Section 290-15 and Exhibits A and B, 3/18/96.
PURPOSE: Adds department responsibility to pay fines for noncompliance with health/safety or environmental laws or regulations, to review the safety program and implement changes as necessary, and to review departmental illnesses, accidents, and injuries at least annually; adds principal investigator/supervisor responsibility to assure effective implementation and enforcement of safety program, to assure all personnel (employees, postdoctoral fellows, visiting scientists, students) are trained on hazards, and to pay fines resulting from noncompliance; states employee/student responsibility to report all injuries and accidents to supervisors; includes details of safety management program requirements in the text and deletes Exhibit B; makes editorial and format revisions for clarity and readability; updates references.

5.   TRANSMITTED: Section 290-16, Ergonomics Program, 9/3/01.
SUPERSEDES: New section.
PURPOSE: Outlines policy and procedure to reduce work-related repetitive motion injuries in accordance with Cal/OSHA regulations.

6.   TRANSMITTED: Section 290-55, Biological Safety, 12/10/01.
SUPERSEDES: Section 290-55, 5/15/01.
PURPOSE: Adds responsibilities of employees and students; updates unit names.

7.   TRANSMITTED: Section 300-10, Exhibit A, Lodging and Meal and Incidental Expenses Reimbursement Ceilings, 9/1/01.
SUPERSEDES: Section 300-10, Exhibit A only, 5/21/99.
PURPOSE: Changes maximum allowable amount for meals consistent with University policy effective 9/1/01 (previously announced in UCD directive 01-107, 8/10/01).

8.   TRANSMITTED: Section 300-10, Exhibit D, Mileage Reimbursement Rates for Privately Owned Vehicles and Aircraft, 1/1/02.
SUPERSEDES: Section 300-10, Exhibit D only, 1/1/01.
PURPOSE: Changes standard mileage reimbursement rate consistent with IRS and University policy effective 1/1/02 (previously announced in UCD directive 01-182).

9.   TRANSMITTED: Section 300-31, Davis-Berkeley Intercampus Bus, and Exhibits A and B, 12/17/01.
SUPERSEDES: Section 300-31 and Exhibits A and B, 11/6/98.
PURPOSE: Updates bus schedules; specifies that reservations are held until 5 minutes from departure, then standby passengers may board; requires that materials transported on the bus carry the name and telephone number of the person who will pick up the materials; updates exhibits; editorial revisions for clarity. 

10.   TRANSMITTED: Section 330-21, Medical and Veterinary Medical Housestaff Budgeting and Enrollment, 9/3/01.
SUPERSEDES: Section 330-20X3, 4/1/86. This section was previously issued to a limited number of involved departments, so most departments will not have this in their manual.
PURPOSE: Updates procedures consistent with current practice; updates unit names; minor editorial revisions for clarity.

11.   TRANSMITTED: Section 330-80, Exhibit A, Maximum Rates for Entertainment, 9/1/01.
SUPERSEDES: Section 330-80, Exhibit A only, 4/21/99.
PURPOSE: Changes maximum allowable amount for meals consistent with University policy effective 9/1/01 (previously announced in UCD directive 01-107, 8/10/01). 

12.   TRANSMITTED: Section 350-22, Purchasing Cards, 10/19/01.
SUPERSEDES: New section.
PURPOSE: Outlines policy and procedures governing use of purchasing cards to purchase selected materials based on the delegated purchase authorities for direct departmental purchases.

13.   TRANSMITTED: Section 380-30, Rehire of Retirees, 12/7/01.
SUPERSEDES: Section 380-30, 2/8/99.
PURPOSE: Changes title of section; changes rules regarding rehire of retirees to comply with new "limited appointments" provisions of personnel policy and retirement plans; deletes rules that have been eliminated by the retirement system; deletes references to University PERS members as nearly all of them have retired; updates the "prior policies" section to show that all VERIP limits have ended; made editorial changes to streamline and simplify.

Dott Turner
Coordinator of Administrative Policy

02-005