UCD POLICY & PROCEDURE MANUAL Transmittal Notice 9/25/97

The attached UCD Policy & Procedure Manual sections have been approved by the appropriate vice chancellor and by the Provost and Executive Vice Chancellor. After inserting these sections in your manual, please post or circulate this transmittal notice so employees will be aware of these policies. If any pages are missing, contact Irene Fecht, Chancellor's Office (752-9745 or ilfecht@ucdavis.edu). UC Davis policies and procedures and Universitywide policies are also available electronically on the World Wide Web via: http://www.mrak.ucdavis.edu/web-mans/manuals.htm 1. TRANSMITTED: Table of Contents. SUPERSEDES: Table of Contents, dated 6/28/96. NOTE: To assure that your department's manual is up to date, check the Table of Contents against the actual contents of your manual. Note that separate dates for exhibits are indicated in the Table of Contents only when the issue date of the exhibit differs from the issue date of the section it accompanies. 2. TRANSMITTED: Index. SUPERSEDES: Index, dated 6/28/96. 3. TRANSMITTED: Section 310-55, University Letterhead, and Exhibits A-C. SUPERSEDES: Section 310-55 and Exhibits A-C, dated 12/15/92. PURPOSE: Provides for additional variations in letterhead formats necessary for clarity or appearance; requires mailing address on all letterhead to assist in compliance with U.S. Postal Service requirements, and specifies use of campus "common address" as announced in UCD directive 97-091; specifies that post office box numbers assigned to UCDMC units are used in return address on letterhead and outbound envelopes; notes that the telephone area code for Davis locations will change to (530) effective November 1; clarifies information required on outbound envelopes; provides for printing of University seal on business cards in black, blue, or gold; provides for digital versions of letterhead for departmental computer-generated letterhead; defines the use of approved UCDHS letterhead for clinical purposes; updates unit names and position titles; updates references. 4. TRANSMITTED: Exhibit A, Special Sale/Service Authorization, of Section 330-50. SUPERSEDES: Exhibit A, dated 8/1/97, of Section 330-50. PURPOSE: Reissues form to correct errors. 5. TRANSMITTED: Section 350-85, Loss of or Damage to University Property. SUPERSEDES: Section 350-85, dated 9/23/91. PURPOSE: Streamlines text and updates department names; adds UCDHS procedures and contacts; defines relationship of this manual section to UC Business & Finance Bulletins; clarifies that reporting procedures for misuse are separate; converts step-by-step procedures to a checklist of departments that require loss reports in particular situations; adds references. 6. TRANSMITTED: Section 370-40, University Liability for Personal Property. SUPERSEDES: Section 370-40, dated 9/23/91. PURPOSE: Streamlines text and updates department names; describes relationship of this manual section to Business & Finance Bulletin BUS-39; reduces previous procedures to single paragraph; adds UCDHS protocol for patient property losses; adds UCDHS contacts. Dott Burton Coordinator of Administrative Policy 97-114