UCD POLICY & PROCEDURE MANUAL Transmittal Notice 10/31/97

The attached UCD Policy & Procedure Manual sections have been approved by the appropriate vice chancellor and by the Provost and Executive Vice Chancellor. After inserting these sections in your manual, please annotate the Table of Contents to reflect the changes, then post or circulate this transmittal notice so employees will be aware of these policies. If any pages are missing, contact Irene Fecht, Chancellor's Office (752-9745 or ilfecht@ucdavis.edu). UC Davis policies and procedures and Universitywide policies are also available electronically on the World Wide Web via: http://www.mrak.ucdavis.edu/web-mans/manuals.htm 1. TRANSMITTED: Related Publications. SUPERSEDES: Related Publications, dated 3/20/90. (DISCARD/ RECYCLE.) PURPOSE: Updates official Universitywide and UCD planning, policy, and procedure documents that are the source of UCD policy; specifies that some documents are available electronically. 2. TRANSMITTED: Section 200-06, 1997-98 Academic and Administrative Report Deadlines. SUPERSEDES: New section. (Previous years' lists may be discarded/recycled as they become outdated.) PURPOSE: Provides UCD personnel with list of deadlines for various academic, administrative, and fiscal reports required during 1997-98 so they may better plan for possible workload fluctuations. 3. TRANSMITTED: Pages 1-6 of Section 320-21, Disclosure of Information from Student Records. SUPERSEDES: Pages 1-6 of Section 320-21, dated 8/1/97. (DISCARD/RECYCLE pages 1-6 ONLY; RETAIN rest of section and all exhibits.) PURPOSE: Removes "class schedules" from the definition of "public information" (II-E); in IV-F, provides for students to obtain their own "advising" transcript free of charge via the World Wide Web, and specifies that color or large format copies of transcripts will be provided where failure to provide them would deprive the student of the right to effectively inspect and review such records. Dott Burton Coordinator of Administrative Policy 97-141