UCD POLICY & PROCEDURE MANUAL Transmittal Notice 3/20/98

The attached UCD Policy & Procedure Manual sections have been approved by the appropriate vice chancellor and by the Provost and Executive Vice Chancellor. After inserting these sections in your manual, please annotate the Table of Contents to reflect the changes, then post or circulate this transmittal notice so employees will be aware of these policies. If any pages are missing, contact Irene Fecht, Chancellor's Office (752-9745 or ilfecht@ucdavis.edu). UC Davis policies and procedures and Universitywide policies are also available electronically on the World Wide Web via: http://www.mrak.ucdavis.edu/web-mans/manuals.htm 1. TRANSMITTED: Section 270-60, UCD Support Groups. SUPERSEDES: Section 270-60, dated 6/29/90. (DISCARD/RECYCLE.) PURPOSE: Extensive revision consistent with University policy, and editorial and format revisions for clarity; updates definitions; clarifies that support groups are established as unincorporated organizations and that those established as incorporated 501(c)(3) tax-exempt organizations prior to 9/15/95 will be asked to dissolve and reestablish as unincorporated support groups; deletes policies/procedures related to tax-exempt organizations; provides policy regarding gifts, membership dues, and accounts with external financial institutions; updates references. 2. TRANSMITTED: Exhibit A, Meal and Incidental Expenses Reimbursement Ceilings, and Exhibit I, Mileage Reimbursement Rates for Privately Owned Vehicles and Aircraft, of Section 300-10, Travel Policies and Regulations. SUPERSEDES: Exhibit A, dated 3/25/93, and Exhibit I, dated 10/23/90, of Section 300-10. (DISCARD/RECYCLE Exhibits A and I; retain Section 300-10 and remaining exhibits.) PURPOSE: Provides updated information on meal and incidental expenses reimbursement methods (Exhibit A) and on mileage reimbursement rates (Exhibit I), consistent with changes in Universitywide policy and as announced in UCD directive 97-111, issued September 11, 1997, by Accounting & Financial Services. NOTE: Section 300-10 is currently under revision. Please refer to UC Business & Finance Bulletin G-28 (http://www.ucop.edu/ucophome/policies/bfb/g28toc.html) and to the following UCD directives for additional changes to the travel policies and regulations until Section 300-10 is reissued: 96-017, 96-141, 97-009, 97-094, 97-111. 3. TRANSMITTED: Section 330-80, Entertainment with University-Controlled Funds, and Exhibits A-D. SUPERSEDES: Section 330-80, dated 4/27/92, and Exhibits A, dated 3/25/93, and B-E, dated 4/27/92. (DISCARD/RECYCLE.) PURPOSE: Revises for compatibility with implementation of UC Davis Financial Information System (DaFIS) effective 7/1/97; updates position titles and unit names; updates references. 4. TRANSMITTED: Section 370-30, Property Insurance, and Exhibits A-C. SUPERSEDES: Section 370-30, University Property Insurance, and Exhibit A, dated 4/27/92. (DISCARD/RECYCLE.) PURPOSE: Major revisions to streamline and better organize; clarifies that this section is a summary of the provisions in UC Business & Finance Bulletin BUS-28; updates procedures; updates references; includes modifications to lockdown program (Exhibit A); moves information on theft deductible buydown to a separate exhibit (Exhibit B); provides forms for reporting losses (Exhibit C). Dott Burton Coordinator of Administrative Policy 98-018