Policy and Procedure Manual
Chapter 300, Travel and Transportation
Section 10, Travel Policy Overview
Approved: 9/15/04
Supersedes: 300-10, 5/21/99 & revisions
Responsible Department: Accounting & Financial Services
Source Document: Business and Finance Bulletin G-28, Policy
and Regulations Governing Travel
See also Directive 05-058, Directive 06-054, Directive 06-097, Directive 06-101, Directive 06-111, Directive 08-041, and Directive 08-058.
I. Travel Policies and Regulations
300-10, Travel Policy Overview
300-11, Travel Definitions
300-12, Travel Policy--General
300-13, Corporate Travel Cards and Travel Advances
300-14, Insurance for Travelers
300-15, Transportation Expenses--General
300-16, Transportation Expenses--Air Travel
300-17, Transportation Expenses--Automobile
300-18, Transportation Expenses--Other Forms of Transportation
300-19, Subsistence Expenses--General
300-20, Subsistence Expenses--Travel of 24 Hours or More
300-21, Subsistence Expenses--Travel of Less Than 24 Hours
300-22, Miscellaneous Travel Expenses
300-23, Intercampus Travel Expenses
300-24, Special Travel Situations--University Travelers
300-25, Special Travel Situations--Non-University Travelers
300-26, Reporting Travel Expenses
II. Forms (available on the Web at http://accounting.ucdavis.edu/forms/)
Accounts Payable Request for Document Action
Certificate of Nonavailability of U.S.-Flag Air Carrier Service for U.S. Government-Financed International Air Travel
Declaration of Lost Evidence That a Payment Was Made on Behalf of the Regents of the University of California
Intercampus Travel Expense Transfer Approval
Request for Exception to Per Day/Per Diem Expense Reimbursement Ceiling for Meals and Incidentals
Transient Occupancy Tax Exemption Certificate for Governmental Agencies
US Bank Central Travel System (CTS) Application
US Bank Visa Corporate Card Application
III. Quick Links
Airfare Agreements
Car Rental Agreements
Hotel Agreements
IRS Tax Gross Up Formula
Lodging and Meal and Incidental Expenses (M&IE) Reimbursement Caps
Mileage Reimbursement Rates for Private Vehicles and Aircraft
Prorating Per Diems for Travel Involving Multiple Locations
Reduction in M&IE Per Diem Rate for Meals Furnished Without Charge
IV. Further Information
A. UCD Accounting & Financial Services Web pages:
1. Travel@UCDavis.
2. US Bank Visa Corporate Card.
B. Travel Desk, Accounting & Financial Services, (530) 757-8580.
V. References and Related Policies
A. Academic Personnel Manual:
1. Section 230, Visiting Appointments.
2. Section 540, Travel Expenses During Recruitment.
3. Section 550, Moving Expenses for Intercampus Transfer.
4. Section 560, Removal Expenses/General.
5. Section 561, Removal Expenses/Assistants.
6. Section 570, Travel Expenses for Short-Term Appointees on Extramurally Financed Projects.
7. UCD Appendix III-A, Moving and Removal Expenses.
B. Personnel Policies for Staff Members, UCD Procedure 21.A, Note 5.
C. UC Business & Finance Bulletins:
1. BUS-74, Business Travel Accident Insurance.
2. G-13, Policy and Regulations Governing Moving and Relocation.
3. G-28, Policy and Regulations Governing Travel.
D. UC Presidential policies:
1. Policy on Associate of the President/Chancellor and Implementation Guidelines.
2. Policy Governing Travel to Scholarly Meetings and Field Research Travel.
3. University Policy on Student, Faculty, and Staff Air Charter Flight Program.
E. UCD Policy & Procedure Manual:
1. Section 300-30, University-Owned Vehicles.
2. Section 300-31, Davis-Berkeley Intercampus Bus.
3. Section 330-80, Entertainment with University-Controlled Funds.
4. Section 370-05, Student Off-Campus Events, Programs, and Travel.
5. Section 370-10, Student Off-Campus Trip Insurance.
6. Section 370-25, Vehicle Insurance.
Copyright © 2006 The Regents of the
University of California, Davis Campus. All Rights Reserved.
Last Updated: 8/19/08 | Questions
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