Location |
Type of Record |
Responsible Official |
Academic departments |
Academic records |
Department chair |
Academic Senate |
Student petitions |
Chair |
Advising Services |
Advising records, student-initiated files of evaluation and/or letters of recommendation for graduate and professional school admissions |
Director |
Athletics |
Records of participation in intercollegiate athletics, advising records, financial aid records, eligibility and academic standing records |
Director |
Colleges
(Agricultural and Environmental Sciences; Biological Sciences; Engineering; Letters and Science) |
Academic standing and petition records, degree evaluations |
Associate dean |
Education Abroad |
EAP application records and transcripts |
Director |
Financial Aid |
Financial aid applications and recipient records, scholarship and prize applications and recipient records, student employment job/referral records, short-term and emergency loan records |
Director |
Graduate Studies |
Admissions applications, enrollment and academic employment records, academic standing records, degree evaluations |
Associate dean |
Internship and Career Center |
Advising and internship records, placement dossiers |
Director |
Learning Skills Center |
Counselor interview notes; tutoring records; completed diagnostic instruments and placement exams; STEP and other program participant records; pre- and co-class attendance; lab and workshop attendance; intake cards |
Director |
Office of the Registrar |
Academic records (transcripts, grades, petitions, holds) |
Registrar |
Professional Schools
(Graduate School of Management; School of Education; School of Law; School of Medicine; School of Veterinary Medicine)
|
Admissions applications prior to admission; academic standing and enrollment records; entrance or board exam results; employment/internship records. |
Associate dean |
Services for International Students & Scholars |
Advisor notes and visa status for nonimmigrant students; SEVIS records; financial certification & sponsorship records |
Director |
Student Aid Accounting |
Student loans and fee statements |
Director |
Student Employment |
Student applications and employment records |
Director |
Student Housing |
On-campus housing applications, occupancy and account records, student family housing applications and occupancy records |
Director |
Student Judicial Affairs |
Disciplinary Records |
Director |
Student Special Services |
Student-provided disability information, advisor notes, enrollment records, records of services provided, financial aid information for veterans, veterans’ dependents, and reservists |
Director |
Undergraduate Admissions |
Admissions applications |
Director |
University Extension |
Enrollment records, petitions and transcripts for open campus students and for University Extension credit |
UNEX Registrar |
