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Policy and Procedure ManualChapter 350, Supplies and Equipment Responsible Department: Facilities Management This section presents policy regarding the acquisition of nonstandard furnishings, that is, office furnishings that are not listed on University supply agreements. This policy applies only to those departments that are physically located at the Davis location. A. Only items that are listed on University supply agreements are considered "standard" office furnishings. B. Proposed acquisitions of nonstandard furniture items must meet ergonomic standards and be approved by the Director of Materiel Management or designee. Requests for such items must be accompanied by a written justification of need. C. Nonstandard office chairs will generally be authorized for purchase when specifications of standard chairs are not suitable for certain types of work stations such as personal computers or microscopes or for persons with orthopedic or other disability-related problems. D. University policy permits purchase and installation of rugs and carpets in locations where the inherent properties of rugs and carpeting material as finish flooring are the best choice of the alternatives available for the specific location and the proposed use. Proposed acquisitions of carpeting and rugs must be approved by the Facilities--Operations and Maintenance, Custodial Manager or designee. III. Procedures for Requesting Nonstandard Furniture A. To assist departments in selecting the proper chair for situations described in II.C, above, the Furniture Program has samples of standard and upgraded office chairs (see Section 350-27). B. To order nonstandard office furniture, contact the campus Furniture Program or complete a special order in UCD Buy. Special orders shall include specifications and order numbers of requested items as well as documentation of any medical or ergonomic requirements. C. Other nonstandard furnishings can be purchased by completing a DaFIS Requisition (PR) and attaching a memo from the department head justifying the need (see Section 350-25). A. Business & Finance Bulletin BUS-43, Materiel Management, 2/5/04. B. UCD Policy and Procedure Manual: 1. Section 350-25, Procurement Through the Purchasing Department. 2. Section 350-27, Furniture Program. Copyright © 2006 The Regents of the
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