|
|
|
|
|
|
|
|
Policy and Procedure ManualChapter 350, Supplies and Equipment Responsible Department: Materiel
Management This section outlines policy and procedures regarding receipt and delivery of freight and other shipments. A. Carrier--an individual or firm that transports goods for hire. B. Off-load--to remove freight from a transportation vehicle. C. Restricted articles--radioactive materials and controlled substances monitored by the Office of Environmental Health & Safety. The Central Receiving and UCDHS Receiving Departments are service units with the primary function of receiving and distributing to their departmental destinations official UCD freight and materials. The Central Receiving and UCDHS Stores and Transportation Departments also provide for delivery of Storehouse merchandise to departments. There is no charge to departments for normal delivery service. The Central Receiving and UCDHS Receiving Departments do not transport furniture or other items between departments. These and other services are provided, on a recharge basis, by the campus Central Storehouse Special Services Unit (see III.D, below) and by Plant Operations & Maintenance at UCDMC. A. Delivery 1. Schedules In general, materials are delivered to their departmental destinations in the same order as they are received by the Central Receiving or UCDHS Receiving Department. Most shipments are delivered within one day of receipt; unusually heavy freight volumes may cause occasional delays. Patient care equipment and other electrical equipment used in patient care areas at UCDMC are routed to the Clinical Engineering Department for electrical safety certification prior to delivery to the department. 2. Departmental delivery destinations Central Receiving delivers to one location per department per building. Exceptions will be handled by Special Services at departmental expense. Requests to change a department's designated delivery stop location must be submitted in writing to and approved by the campus Central Receiving Transportation Manager. UCDHS Stores and Transportation delivers by building, department, and room number. 3. Restricted articles Radioactive materials are delivered directly to the Environmental Services Facility, 2201 Environmental Services Lane (for Davis campus and Research Park orders), or to UCDHS Health Physics, which in turn delivers such items to the ordering department. The only exception to the central delivery point is for orders initiated by and for Bodega Marine Laboratory. Controlled substances are delivered to authorized departmental receiving personnel by campus Central Receiving. Refer to Sections 290-70 and 290-75 for additional information. 4. Express and United Parcel Service (UPS) shipments Express (overnight) and UPS shipments are delivered directly to campus departments by carriers. 5. Special problems a. When the Central Receiving Department cannot transport freight safely because of its size, its weight, the lack of suitable equipment, or the need for additional delivery personnel, the ordering department will be notified by Central Receiving that the shipment has been received. The ordering department will have the option of picking up the shipment or arranging its delivery through Special Services or another mover; the cost of such arrangements will be borne by the department. At UCDMC, the Equipment Management Department will arrange for the movement of such equipment. b. Campus Central Receiving is unable to hold or provide storage for incoming freight. It is the ordering department's responsibility to coordinate deliveries and provide storage for all inbound materials. UCDHS Stores may provide storage for new equipment or furnishings for a maximum of 30 days, if documented need exists. B. Rerouting The Central Receiving Department will reroute items that are delivered to the wrong department because of an incorrect shipping label or error. C. Expediting Expediting incomplete or delayed shipments is generally handled by the requesting department. Refer to Section 350-25 for more complete information on this subject. D. Special Services The Special Services Unit will provide the following moving and special delivery services to departments on a recharge basis: 1. Transfer materials between departments. 2. Deliver incoming freight to a destination other than the departmental delivery location. 3. Unload and put away palletized materials. 4. Deliver controlled substances to authorized individuals other than departmental receiving personnel. 5. Deliver freight that cannot be transported safely by Central Receiving with available resources. 6. Deliver, uncrate, and situate incoming freight shipments. 7. Move departments, including reconfiguring freestanding and modular office furniture. A. Receipt signatures Upon delivery of goods to the ordering department, a departmental representative must verify the package count, inspect for visible damage, note any discrepancy or damage on freight bill or delivery receipt, and sign a delivery receipt or freight bill certifying that delivery of the shipment has been made and accepted; the contents of the package need not be inspected before the receipt is signed. B. Departmental inspection Departments should open, inspect, and verify all shipment contents immediately after receipt to determine whether the order is complete and the material in good condition. Refer to Section 350-40 for details of damage inspection and reporting procedures. Further information may be obtained by contacting campus Central Receiving (530-752-0662) or UCDHS Receiving (916-734-2955). VI. References and Related Policies UCD Policy and Procedure Manual: A. Section 290-70, Controlled Substances. B. Section 290-75, Radiological Safety—Health Physics. C. Section 350-25, Procurement Through the Purchasing Department. D. Section 350-40, Inspection of Shipment and Damage Claims. Copyright © 2006 The Regents of the
University of California, Davis Campus. All Rights Reserved. |
|
