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Policy and Procedure Manual

Index (continued)

M

Mail Services, 310-15

Mailing Address (campus), 310-15

Maintenance of Order, 390-20

Marketing Communications, 310-40

Material Safety Data Sheets

Maintenance of, 290-27

Requests for, 290-27, 350-16, 350-21, 350-25

Shipment of Hazardous Materials, 350-45

Meal Reimbursement Rates

Entertainment, 330-80(A)

Travel, 300-19

Media Relations, 310-40

Medical Center

SEE UCDMC

Medicine

Occupational & Preventive, 290-60

Memberships

University Payment of Fees, 330-75

Memorandum of Understanding, 210-05

Memorial/Commemorative Funds, 260-40

Merchants

Acceptance of Credit/Debit Cards, 330-35

Microscope Services, 350-19

Mileage Reimbursement Rates, 300-17

Minors

Conducting Research, 290-32

As Event Participants, 370-05

In Facilities, 290-32

As Research Subjects, 240-50

Misuse of University Resources, 380-17

Misconduct in Research, 220-05

Mondavi Ticket Sales, 270-45

Motorcycles, 350-32

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N

Name

Changes for Academic Units, 200-20

Changes for Administrative Units, 200-50

Naming ORUs, 220-01

Naming Facilities, 200-51

Naming Programs, 200-51

Naming Properties, 200-51

Use of University Name, 310-65

Narcotics Control, 290-70

Newsletters, 310-30

Newspaper Vending Racks, 310-26

Noncitizens

SEE Aliens

Nondiscrimination

By Campus Organizations, 270-05

In Employment, 380-10

SEE ALSO Affirmative Action

Non-University Differential, 340-25

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O

Oath of Allegiance, 380-60

Occupational and Preventive Medicine

Communicable Disease Control, 290-40

Employees with Animal Contact, 290-25

General, 290-60

Workers’ Compensation, 370-20

One-Time Payment to Employee, 380-75

Open-Vendor Order, 350-21, 350-25

Operating Budget Process, 330-16

Organizational Chart

Campus, 200-10 (PDF)

Universitywide Administration, 100-15

Organizations

Agency Account for, 330-09

Alumni, 270-05, 270-50

Campus, 270-05

Campus Interest Groups, 270-05, 270-08

Constituent, 270-05, 270-06

Employee, 380-21

Fund Raising by, 270-16

Registered Student, 270-05, 270-07

Sports Club, 270-05

Support Groups, 270-05, 270-60

Organized Research, 220-01

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P

Parking

Permits, 360-05

Regulations, 360-05

Patents, 250-15

Payment

Damage, 380-60

Death Benefit, 380-40

External Vendor, 330-40

Honorarium, 380-76

One-Time to Employee, 380-75

Seasonal Farm Labor, 380-77

Payroll

Adjustments, 330-63

Charge Against Salary, 330-90

Check Distribution, 330-12

Disbursements, 330-11

Documenting Transactions, 330-63

Emergency Payments, 380-57

Time Reporting, 330-11

SEE ALSO Salary

Per Day/Per Diem Expenses, 300-11, 300-20, 300-21

Periodical Publications

Bulk Distribution from Racks, 310-26

Personal Property

Loss or Damage, 370-40

Use on Campus, 350-55

Personalization of Work Area, 360-21

Personnel

SEE Academic Personnel

SEE Employment

Pest Control, 290-45

Pesticides, 290-95

Petty Cash Funds

Establishment & Use, 330-45

For Purchases, 350-21

For Seasonal Labor Payments, 380-77

Photography

Commercial, 270-25

Multimedia Productions, 310-45

Physical Plant

SEE Facilities

Pledges

Gifts, 260-25

Voluntary Student Fees, 280-20

Political Activities

Payments Prohibited, 330-75

Use of University Name for, 310-65

Use of University Properties for, 270-20

Postdoctoral Studies, 210-65

Posting Information on Campus, 310-27

Preventive Medicine

SEE Occupational & Preventive Medicine

Printing & Duplicating, 310-20

Privacy of & Access to Information

Electronic Communications, 310-24, 310-75

General Requirements, 320-20

HIPAA, 320-35, 320-36

Personnel Records, 320-20

Protected Health Information, 320-35, 320-36

Public Records, 320-20

Social Security Numbers, 320-22

Student Records, 320-21

Telephone Call Records, 310-10

Private Support of Research, 230-01

Procurement

Animals for Research, 290-30

Authority, 350-10

Direct by Department, 350-21, 350-22

Disability Accommodation, 350-10

Employee-Vendor Transactions, 350-90

Equipment Screening & Sharing, 350-24

Ethyl Alcohol, 350-20

Furniture, 350-27

Government Sources, 350-18

Hazardous Substances, 290-27, 350-25

Microscope Services, 350-19

Nonstandard Furnishings, 350-29

Personal Purchases, 350-10

Purchasing Cards, 350-22

Purchasing Department, 350-25

Requisition, 350-25

Rugs & Carpets, 350-29

Storehouses, 350-16

Unauthorized Purchases, 350-10

Waste Reduction, 350-05

Product Display by Vendor, 270-25

Property

Disposition of, 350-80

Excess, 350-18, 350-80

Gift of to University, 260-15

Insurance, 370-30

Loans & Gifts of Equipment, 350-65

Loss, Theft, or Damage of, 350-85

Maintenance, 350-55

Movement of, 350-70

Personal, 370-40

Surplus, 350-18, 350-80

SEE ALSO Property, Real

Property, Real

Exclusion from University, 390-20, 390-25, 390-30

Gift of to University, 260-15

Land Assignment, 360-22

Maintenance, 360-30

Naming of, 200-51

Use of, 270-20, 270-25

Public Artworks, 360-15

Public Information & Media Relations, 310-40

Public Records, 320-20

Publications, 310-40

Purchase Order, 350-21

Purchase Requisition, 350-25

Purchasing

SEE Procurement

Purchasing Cards, 350-21, 350-22

Use for Employee Non-Cash Awards, 380-50

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R

Radiological Safety, 290-75

Rates

Establishment, 340-25

Recharge Activities, 340-25

Rebates from Vendors, 350-21

Recharge

Account Description, 330-63

Departmental Bill, 330-63

Documenting Transactions, 330-63

Procedures, 340-20

Rates, 340-25

Service Agreement, 340-21

Records

Access, 310-24, 310-75, 320-20, 320-21

Archives Program, 320-10

Research Consent Form, 240-57

Contracts & Grants, 320-20

Disclosure, 310-24, 320-20, 320-21

Disposition, 320-10

Driving, 380-20, 380-22

Electronic, 310-24, 310-75

Financial Transactions, 330-11

Inventory, 320-10

Key/Access Cards, 360-50

Management, 320-10

Personnel, 320-20

Protected Health Information, 320-35, 320-36

Public, 320-20

Retention, 320-10

Student, 320-21

Subpoena for, 320-30

Time Reporting, 330-11

Recruitment

Affirmative Action in, 380-10

Recycling, 350-05, 350-80, 360-30

Registered Organizations

Campus Interest Groups, 270-05, 270-08

Student Organizations, 270-05, 270-07

Relatives

Employment of, 380-13

Release of Information

SEE Disclosure of Information

Religious Activities

Use of University Name for, 310-65

Use of University Properties for, 270-20

Rental

Agricultural Equipment, 350-17

Equipment, 350-30

Microscope Services, 350-19

Storage Space, 330-05

University Facilities, 270-20

Repair

Electrical, 290-85

Leased Facilities, 330-05

Scientific Research Equipment, 350-96

Repair Order, 350-21

Repetitive Motion Injury

Prevention, 290-16

Reporting, 370-20

Report Deadlines, 200-06

Repro Graphics

Production of Syllabi, 210-80

Services, 310-20

Research

Adverse Effects, 240-57

Anatomical Specimens, 220-03

Animal Subjects, 240-50, 290-30

Approval Requirements, 230-04

Biological Safety, 290-55

Chemical Safety, 290-56

Contract & Grant Administration, 330-31

Data Safety Monitoring, 240-30

Equipment Repair, 350-96

Expenditures Before Approval, 230-06

Financial Disclosure, 230-05

Gifts in Support of, 260-25

Human Stem Cell, 220-02

Human Subjects, 240-50

Informed Consent, 240-52

Integrity in, 220-05

Medical Emergency, 240-60

Minimal Risk, 240-56

Minors as Subjects, 240-50

Minors Conducting, 290-32

Noncompliance with HSRC, 240-57

Organized Research Projects, 220-01

Organized Research Units, 220-01

Postdoctoral, 210-65

Principles, 240-50

Private Support of, 230-01

Protected Health Information, 320-36

Publication Rights, 250-10

Records Retention, 240-57

Responsibilities, 240-57

Review, 240-54, 240-55, 240-56, 240-60

Sponsored, 230-02

Student Travel, 370-05

Students as Subjects, 240-50

Subject Complaints, 240-57

Terrorist Acts Targeting, 390-35

Use of Animals in, 290-30

Vulnerable Populations, 240-54

Retaliation

Whistleblower Protection, 380-17

Retirees

Rehire, 380-30

Retreats

Administrative, 330-81

Review of Administrative Units, 200-30

Rugs & Carpets, 350-29

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S

Safety

SEE Health & Safety

Safety Management Program, 290-15

Salary

Funding Salary Actions, 330-26

Staff Salary Savings, 330-26

SEE ALSO Payroll

Sales

Agricultural By-Products, 340-30

Commercial, 270-25

Credit/Debit Card Merchants, 330-35

Departmental, 310-65

Fund Raising on Campus, 270-16

Intercampus Bus Tickets, 300-31

On-campus, 310-65

Tax, 340-06

Teaching Aids, 210-80

Tickets, 270-45

To Non-University Clientele, 340-09, 340-25

Salvage Operation, 350-80, 360-30

Sanitation

Public Health, 290-40

Scholarship

Agency Account for, 330-09

Income Tax on, 380-65, 380-66

Scientific Equipment

Funding for Repair of, 350-96

Sharing of, 350-95

Scooters, 350-32

Screening of Equipment, 350-24

Seal, University

Use of, 310-65

Seasonal Farm Labor, 380-77

Security

Alarms, 360-35

Cashiering Operations, 330-57, 330-59

Network, 310-22

Separation of Duties

Central Administrative Systems, 330-11

Financial, 330-11

Purchasing Card, 350-22

Service Activities

Billing Procedures, 340-20

Establishment, 340-25

Rates, 340-25

Service Agreement, 330-05, 340-21

Sexual Harassment, 380-12

Sharing of Equipment, 350-24, 350-95

Shipment of Goods, 350-45

Short-Term Investment Pool, 330-06

Signature Authorization, 200-60, 330-10

Signs

Building & Directional, 360-10

Temporary, 310-25

Smoke-Free Policy, 290-10

Social Security Numbers, 320-22

Software

Ownership & Use, 250-03

Sole Source Purchases, 350-25

Solicitation of Gifts, 260-15

Space, 360-21

Use of, 270-20, 360-21

T

Tax

Entertainment as Income, 330-80

Income, 380-65, 380-66

Sales & Use, 340-06

Tax-free Alcohol

SEE Ethyl Alcohol

Teaching Aids

Production & Sale of, 210-80

Telecommunications, 310-10, 310-23

Telephones, 310-10, 310-23

Terrorist Acts Against Research, 390-35

Theft

Insurance for, 370-30

Reporting of, 350-85

University Property, 350-85

Ticket Sales, 270-45

Trademarks, 310-65

Trailers

Control & Care of, 300-30

Training

Health & Safety, 290-27

Transfer

Cost, 330-63

Expenditure, 330-63

Intercampus Employment, 380-75

Transfer of Expense Form, 330-63

Transportation

Commercial, 300-10

Contracts, 300-10

Expenses, 300-15, 300-16, 300-17, 300-18

Foreign Air Carriers, 300-16

Intercampus Bus, 300-31

Miscellaneous Vehicles, 350-32

Private, 300-16, 300-17

University Vehicles, 300-30

Travel

Advances, 300-13

Intercampus, 300-23

Non-University Personnel, 300-25

Policies, 300-12

Procedures for Reporting, 300-26

Reimbursable Expenses, 300-22

Students, 370-05

Visiting Appointees, 300-24

SEE ALSO Transportation

Travel Expense Voucher, 300-26

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U

UCDMC

Operations, 200-40

Uncollectible Accounts, 330-90

University Extension

Concurrent Course Income, 210-15

Continuing Education, 210-16

University Name

Use of, 310-65

Universitywide Administration

Organizational Chart, 100-15

Unrelated Business Income

Sales, 340-09

Recharge Activities, 340-25

Use Tax, 340-06

Utility Vehicles, 350-32

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V

Vehicles

Insurance, 370-25

Miscellaneous, 350-32

No Smoking in, 290-10

Private, 300-17

Rental, 300-17

University, 300-30

Vending Racks for Periodicals, 310-26

Videotapes on University Programs, 310-45

Violence in the Workplace, 390-30

Visas, 380-64

Visitors

In Nonpublic Areas, 290-06

On University Property, 270-20

Volunteers

Medical Monitoring, 290-60

Workers’ Compensation, 370-20

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W

Waste Reduction, 350-05

Web Site Standards, 310-70

Welding Operations, 290-86

Whistleblower Complaint, 380-17

Whistleblower Protection, 380-17

Wireless Communications, 310-17

Workers’ Compensation

During University Travel, 300-14

General Policy, 370-20

Write-off

Accounts Receivable, 330-90

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Y

Year-End Closing, 330-65

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