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Employee Access

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Publication and Access

The information in the Administrative Policy Manuals is public information and must be made available to all employees.

Procedures for Publication and Notification

Once approved, the new or revised policy is posted on the Administrative Policy Web site and information about the policy is made available on the corresponding manual's revision page. Electronic notification of new and revised policy sections is sent out to registered users on Friday, as necessary.

This procedure applies to the UC Davis Policy and Procedure Manual and UCD Procedures for the Personnel Policies for Staff Members.

Standards for Employee Access

  • Departments

    Departments will continue to be responsible for providing access to policy information to their employees. This will typically be implemented electronically. Other options may include posting a notice of changes, sending campus or U.S. mail to off-campus sites, printing paper copies, or other appropriate methods.

    Departments that decide to discontinue updating their policy binders from the web should recycle or destroy the policy manuals.

    For business purposes, the department head must designate an employee to subscribe to receive notification of policy changes.

  • Central administrative offices

    It is recommended that central administrative offices (for example, deans' and vice chancellors' offices) maintain a hard-copy manual in case of power outage, server failure, or other cases where employees may not have electronic access to manuals.

    Printable versions of each policy section have been integrated into this Web site.

  • Central campus/UCDHS access

    UC Davis libraries, both on campus and at UCDHS, can provide access to the manuals, both by paper and electronically.

Copyright © 2006 The Regents of the University of California | Questions and Comments
Last Updated: 1/3/07

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