Policy Publication and Access

The information in the Administrative Policy Manuals is public information and must be made available to all employees.

Procedures for Publication and Notification

Once approved, the new or revised policy is posted on this website and information about the policy is made available on the policy's corresponding revision history document.

Electronic notification of new and revised policy sections is sent out to registered users the day after approval. UC Davis affiliates can register to receive updates by logging into the Policy Library using their UC Davis credentials, navigating to the preferences page by clicking on their name in the top right corner, and choosing "Notify if new documents/revisions have been published yesterday" under the email options.

This procedure applies to the UC Davis Policy and Procedure Manual and UCD Procedures for the Personnel Policies for Staff Members.

Standards for Employee Access
  • Departments

    Departments are responsible for providing access to policy information to their employees. Generally, this can be implemented electronically. Other options may include posting a notice of changes, sending campus or U.S. mail to off-campus sites, printing paper copies, or other appropriate methods.

    For business purposes, the department head must designate an employee to subscribe to receive notification of policy updates.

  • Central administrative offices

    It is recommended that central administrative offices (for example, deans' and vice chancellors' offices) maintain a hard-copy manual in case of power outage, server failure, or other cases where employees may not have electronic access to manuals.

  • Central campus/UCDHS access

    UC Davis libraries, both on campus and at UCDHS, can provide access to the manuals, both by paper and electronically.